ITB 25-0025 Southridge HS Flooring Replacement Phase 1 & Phase 2

The Beaverton School District in Oregon issued Invitation to Bid (ITB) 25-0025 for a General Contractor to remove and replace carpet flooring at Southridge High School located at 9625 SW 125th Avenue, Beaverton, Oregon. This project is divided into two phases: Phase 1 (summer 2026, commencing June 15, 2026, with substantial completion by August 7, 2026) focuses on the second floor, while Phase 2 (summer 2027, commencing June 14, 2027, with substantial completion by August 6, 2027) addresses the first floor. The scope of work includes removal and disposal of existing carpet from various classrooms, hallways, common areas, and stair landings, with new carpet tiles to be installed in classrooms and luxury vinyl tiles (LVT) in non-classroom areas (corridors, stair landings, and common spaces), along with subfloor preparation, cove base and metal transition installation, and final cleaning. Bidders must provide all labor, tools, and materials necessary for project completion. Qualified General Contractors must comply with prevailing wage requirements as published by the Oregon Bureau of Labor and Industries for Region #2, maintain required insurance coverage including Commercial General Liability ($1,000,000 occurrence/$2,000,000 aggregate), Workers' Compensation (statutory limits), Business Automobile Liability ($1,000,000), Professional Liability ($1,000,000 occurrence/$2,000,000 aggregate), and an Umbrella Policy ($5,000,000), and ensure all employees and subcontractors pass background checks and obtain BSD Contractor badges. A non-mandatory pre-bid conference is scheduled for April 6, 2026, at 1:00 PM at the school site, and bids are due April 23, 2026, at 2:00 PM Pacific Time via OregonBuys.gov, with bid opening occurring immediately thereafter via Zoom. Evaluation will award the contract to the responsible bidder submitting the lowest responsive bid, with liquidated damages assessed at $500 per day for each day of delay beyond the substantial completion date.

The District maintains a 15% disadvantaged, minority, women, emerging, service-disabled veteran, and socially/economically disadvantaged business (DMWESBSDVBE) participation goal by contract value. Bidders must submit a 5% bid bond based on the total bid amount including all additive alternates and provide a retention bond with costs included in the base bid; the District will withhold 5% retainage from all progress payments. The First-Tier Subcontractor Disclosure Form must be submitted either with the bid or by email no later than April 23, 2026, at 4:00 PM Pacific Time. The contract will be executed using AIA Document A101-2017 and AIA Document A201-2017 as issued by the Beaverton School District, and contractors must file a $30,000 Public Works Bond prior to commencing work. The contract includes a comprehensive schedule of values with monthly progress payments, and the Contractor must submit a construction schedule using the critical path method within twenty days of contract award with monthly updates reflecting actual progress. While specific budget or award value ranges are not explicitly stated in the solicitation documents, the scope of work for Phase 1 and Phase 2 flooring replacement across multiple classrooms, hallways, and common areas at a high school facility suggests a substantial contract value requiring detailed cost estimation based on the provided drawings, specifications, and existing condition photographs.