ITB-2026-006 Penn Turpin Transformer Replacement

The Town of Bedford Electric Department is requesting sealed bids for a new or like-new transformer for Penn Turpin Station Electrical Substation under ITB-2026-006, with bids due August 13, 2026 at 2:00 p.m. The Town encourages Small, Women, Minority, and Service Disabled Veteran Owned (SWaM) business participation, though no set-aside or mandatory goal is stated.

The scope includes supply, installation on a temporary foundation, comprehensive testing (Power Factor, Transformer Ratio Test, Impedance, and High Voltage Megger), and removal and disposal of the existing bank of three single-phase 1.667 MVA transformers. The replacement transformer must be rated 7.5 MVA continuous at 55 Celsius rise ONAN, with 23,000V primary and 12,470V secondary windings, ONAN/ONAF cooling class, and compliance with IEEE, ANSI, NEMA, and ASTM standards. Transportation capability to haul on State Route 122 is the only dimensional constraint. All costs for material, labor, equipment, transportation, testing, loading, unloading, and landfill disposal of removed transformers are included in the bid price. Required insurance includes Workers' Compensation, Employer's Liability ($1,000,000), Commercial General Liability ($1,000,000), and Professional Liability ($1,000,000 per incident / $2,000,000 aggregate).

Delivery is anticipated by September 2027 (the 2027 budget year), with installation and removal of existing equipment expected during the 2028 budget year beginning July 1, 2027. The contract extends until completion with no renewal options. Evaluation awards to the lowest responsive and responsible bidder based on price and other factors deemed in the Town's best interest. Bids must follow the Town's standard payment structure; progress payments during manufacturing are not accepted. A 120-day bid acceptance period is required. Questions are due August 7, 2026 at 5:00 p.m. Sealed bids may be submitted directly or through Virginia's eVA electronic procurement system.