Invitation to Bid for

Penn Turpin Transformer Replacement

ITB Release Date

July 15, 2026

Bid Submittal Deadline

August 13, 2026

2:00 p.m. local prevailing time

Town of Bedford ITB-2026-006

Questions with regard to submissions, process, or bids can be emailed to:

finance@bedfordva.gov

Anne Cantrell – Finance Director/Treasurer Crystal McGraw– Assistant Director of Finance

ITB-2026-006

Table of Contents

Purpose

Schedule of Events

Instructions to Bidders

Withdrawal and Modifications

Term of Contract

Disclosure of Bid Contents

Evaluation for the Lowest Responsive and Responsible Bidder

General Project Scope

Special Notes

Specifications:

Required Forms

Appendix

Attachment 1 – Bid Worksheet

Attachment 2 – Current Transformers

Attachment 3 – Sample Contract

Penn Turpin Transformer Replacement

Purpose

The Town of Bedford Electric Department is seeking a bid for a new transformer or like new transformer for the Town of Bedford Electric Department Penn Turpin Station Electrical Substation.

Schedule of Events

Action Responsibility Date Issuance of ITB Town Staff 7/15/26 Submission of Questions Potential Bidders 5:00 p.m. on 8/7/26 Addenda/Questions Published Town Staff 8/11/26 Submission of Bids & Opening Bidders 2:00 p.m. on 8/13/26

Instructions to Bidders

Bids must be received by the Town of Bedford at or before 2:00 p.m., local time, on August 13, 2026 at which time all Bids received will be publicly opened and read.

Bids received after 2:00 p.m. will NOT be accepted or considered. The time of receipt shall be documented by Town Staff.

Sealed Bid: Each bid, one (1) original, marked as such and one (1) copy, marked as such, must be appropriately signed by an authorized representative of the Bidder, and must be submitted in a SEALED envelope or package. A removable media storage device containing a copy of the bid with all confidential and proprietary material redacted must be included in the bid packet. The notation “ITB- 2026-006 Penn Turpin Transformer Replacement”, the Bidder’s name, and the specified opening time and date must be clearly marked on the front of that sealed envelope or package.

or

Electronic Bid: Each bid, will be submitted through the Commonwealth’s statewide electronic procurement system, known as eVA (eva.virginia.gov). Bids will not be opened until stated date and time of bid opening.

FAXED OR EMAILED BIDS ARE NOT ACCEPTABLE.

A copy of the Invitation to Bid and related documents may be obtained during normal business hours from the Finance Department at the Town of Bedford, 215 E. Main Street, Bedford, Virginia, 24523. This document may be viewed and/or downloaded from the Town of Bedford’s website at www.bedfordva.gov.

Penn Turpin Transformer Replacement

If bids are hand delivered or mailed, send directly to the Town of Bedford Finance Department at the address listed above. If the Town of Bedford Administrative Offices are closed for business at the time scheduled for the Bid opening, the sealed bid will be accepted and opened on the next business day of the Town, at the originally scheduled hour.

All questions must be submitted before 5:00 p.m. on August 7, 2026. If necessary, an addendum will be issued and posted to eVA.

Vendors may visit eVA to sign up to receive emails or notifications about bids, addendums, bid tabulation and awards. Vendors can sign up to receive notification in selected categories. It is the vendor’s responsibility to keep information current in the system in order to receive the notifications. The Town is not responsible for any RFP/ITB obtained from any source other than the Town of Bedford.

Bids that have been appropriately opened cannot be changed, adjusted, corrected or modified in any way other than complete withdrawal. The Town’s procedures for withdrawal are included in Section Withdrawal and Modification below.

All Bids, appropriately received, will be evaluated by considering the requirements set forth in the ITB, the quality, workmanship, economy of operation, suitability for intended purpose, delivery, payment terms and price of product or service being requested in this Bid.

Withdrawal and Modifications

Irregular Bids: Bids shall be considered irregular and may be rejected for any of the following reasons unless otherwise prohibited by law:

If there are unauthorized additions or conditional conditions, or irregularities of any kind which may tend to make the bid incomplete, indefinite, or ambiguous as to its meaning.

If the Bidder adds any provisions reserving the right to accept or reject any award.

If the Bidder fails to meet the bid specifications or is unresponsive to bid specifications, questions, and/or terms.

If the Bidder fails to include an authorized representative’s signature on company letterhead.

Penn Turpin Transformer Replacement

Withdrawal of Bids: A Bidder may, without prejudice, withdraw a bid prior to the date and time specified for receipt of bids by requesting such withdrawal in writing before the time set for receiving bids. Telephonic communications for withdrawal shall not be accepted. Subsequent to the date and time specified for receipt, a bid may only be withdrawn for error, as provided below.

Withdrawal of Bids Due to Error:

A bidder for a contract, other than a contract for construction or maintenance of public highways, may withdraw his bid from consideration if the price bid was substantially lower than the other bids due solely to a mistake in the bid, provided the bid was submitted in good faith, and the mistake was a clerical mistake as opposed to a judgment mistake, and was actually due to an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of a bid, which unintentional arithmetic error or unintentional omission can be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the bid sought to be withdrawn.

If a bid contains both clerical and judgment mistakes, an bidder may withdraw his bid from consideration if the price bid would have been substantially lower than the other bids due solely to the clerical mistake, that was an unintentional arithmetic error or an unintentional omission of a quantity of work, labor or material made directly in the compilation of a bid that shall be clearly shown by objective evidence drawn from inspection of original work papers, documents and materials used in the preparation of the bid sought to be withdrawn.

The following procedure for withdrawal of a bid for a public construction contract shall apply. The bidder shall give notice in writing of his claim of right to withdraw his bid within two business days after the conclusion of the bid opening procedure and shall submit original work papers with such notice. The work papers, documents and materials may be considered as trade secrets or proprietary information subject to the conditions of subsection F of §2.2-4342 of the Virginia Public Procurement Act. Such mistake shall be proved only from the original work papers, documents and materials delivered as required herein.

o No bid may be withdrawn under this section when the result would be the awarding of the contract on another bid of the same bidder or of another bidder in which the ownership of the withdrawing bidder is more than five percent.

o If a bid is withdrawn under the authority of this section, the lowest remaining bid shall be deemed to be the low bid.

o No bidder who is permitted to withdraw a bid shall, for compensation, supply any material or labor to or perform any subcontract or other work agreement for the person or firm to whom the contract is awarded or otherwise benefit, directly or indirectly, from the performance of the project for which the withdrawn bid was submitted.

o If the Town denies the withdrawal of a bid under the provisions of this section, it shall notify the bidder in writing stating the reasons for its decision and award the contract to such bidder at the bid price, provided such bidder is a responsible and responsive bidder.

o A decision denying withdrawal of bid shall be final and conclusive unless the bidder appeals the decision within ten days after receipt of the decision by invoking administrative procedures meeting the standards of § 2.2-4365, if available, or in the alternative by instituting legal action as provided in § 2.2-4364 of the Code of Virginia.

o Telephonic communications for withdrawal shall not be accepted.

Revision of Bids: Any Bidder may modify their bid by email or facsimile communication, provided such communication is received by the Town prior to the due date of bids. The communication should not reveal the bid price but should provide the addition or subtraction or other modification. If written confirmation is not received within two days after the email or fax, no consideration will be given to the email or facsimile modification.

Bid Acceptance Period: Any bid in response to this solicitation shall be valid for one hundred twenty (120) days. At the end of the 120 days the bid may be withdrawn at the written request of the Bidder. If the bid is not withdrawn at that time it remains in effect until an award is made or the solicitation is canceled.

Term of Contract

Penn Turpin Transformer Replacement

The Town will issue a notice to proceed upon finalization of the bid Contract.

All terms and conditions shall remain in force for the term of the Contract and for any renewal or extension period unless modified by mutual agreement of both parties. Prices shall not be increased during the initial term of the Contract.

Prices for any renewal periods will be subject to the mutual agreement of both parties.

Disclosure of Bid Contents

Bidders should be aware that the terms of the contract awarded pursuant to the ITB are public information. During the ITB submission and evaluation process, all bids will be held in confidence and will not be revealed to or discussed with competitors, unless disclosure is required to be made by law or by court ruling.

Bidders may designate portions of their bids as confidential and proprietary, and such portions will be held perpetually in confidence. However, in order to designate portions of a bid as confidential, a Bidder must (i) invoke the protections of this section with its submission, (ii) identify or designate the specific materials for which it requests confidential treatment, and (iii) state the reasons why such protection is necessary. A Bidder may not designate the entirety of its bid as confidential and proprietary, designate any portion that does not contain trade secrets or proprietary information as confidential, or designate pricing information as confidential. The Town shall make the final decision as to whether a designation is properly made in accordance with this section and the provisions of the Virginia Public Procurement Act.

Evaluation for the Lowest Responsive and Responsible Bidder

To determine the lowest responsive and responsible Bidder with respect to this Bid, the following factors, amount such others as will protect and preserve the interest of the Town may be considered:

A. Award will be made to the lowest responsive and responsible bidder(s) on the basis of the Bid Price and exclusion whichever is deemed to be in the Town’s best interest. The Procurement Department reserves the right to conduct any test it may deem advisable and to make all evaluations. The Town also reserves the right to reject any bids, in whole or part, to waive informalities and to delete items prior to making the award, whenever it is deemed in the sole opinion of the procuring public body to be in its sole interest.

B. If the bid by the lowest responsive and responsible bidder exceed available funds, the Town reserves the right to negotiate with the apparent lowest responsible bidder pursuant to State Code 2.2.4318.

Penn Turpin Transformer Replacement

General Project Scope

The Proposal must include acquisition, disposition and logistical requirements (material, labor, equipment, testing, transportation, etc.) to:

1. Supply the Town with a transformer matching the attached specifications.

2. Install on temporary foundation.

3. Perform necessary testing to determine condition of transformer.

Town of Bedford Penn Turpin Substation (Penn Turpin) is located at 1026 Church Hill Road, Bedford, VA., 24526 [37.541,-79.398]. A bank of three single phase 1.667MVA transformers (Westinghouse s/n:PCR 96461, PCR 93942,PCR 93941, PCR 93942, and PCR 93943; 20,925 lbs. each) are currently in service at this facility. See Attachment 2.

Switching and lockout-tagout for transformer outages will be performed by the Town of Bedford Electrical Department.

Transformer shall be installed in accordance with factory specifications.

Electrical Testing shall consist of Power Factor testing (Doble); Transformer Ratio Test (TTR); Impedance Testing and High Voltage Megger testing.

Special Notes

Delivery is anticipated during the 2027 Budget year and the installation and removal of existing transformers is expected during the 2028 Budget year.

All costs shall be included in the bid and contractor shall be responsible for paying all loading and unloading costs. Contractor responsible for all Town of Bedford landfill fees required for the project and disposal of removed material. Bidder shall clean work area of all debris upon completion of the project. Suggested partners for local contractors and crane service can be supplied upon request.

Bedford Electric Department (BED) contacts for details and questions:

Elvin Epting: eepting@bedfordva.gov Charlie Epperly: Cepperly@bedfordva.gov (540) 587-6079

Penn Turpin Transformer Replacement

Specifications:

POWER TRANSFORMER

A. Principal ratings and electrical characteristics:

1. Overload capabilities: In accordance with ANSI C57.91 and the requirements specified in 1.03.B of this specification.

a. Continuous Ratings:

1. 55° Celsius rise ONAN: 7.5 MVA

2. 55° Celsius rise ONAF: 9.375 MVA

3. 65° Celsius rise ONAN: 8.4 MVA

4. 65° Celsius rise ONAF: 10.5 MVA

2. Number of phases: 3

3. Frequency: 60 Hz

4. Cooling class: Oil Natural Air Natural (ONAN/OA), Oil Natural Air Forced

(ONAF/FA)

5. Primary to secondary impedance: Maximum of 8.00% @ 7.5 MVA, 55°C

6. Primary winding:

a. Voltage: 23,000V

b. Connection: WYE(STAR)

c. No-load tap changer: ± 5% in four (4), 2.5% steps

7. Secondary winding:

a. Rated voltage: 12,470V

b. Connection: Wye with neutral brought out

8. Basic Impulse Level (BIL):

a. H winding: 125,000V

b. X winding: 110,000V

9. Maximum Temperature Rise

a. By resistance: 65° Celsius

b. By hot spot: 80° Celsius

10. Duty: Continuous

11. Angular phase displacement: Per ANSI C57.12.00-2000 Primary to

Secondary.

12. Operational Environment

a. Maximum Ambient Temperature: 40°C not to exceed 30°C average for a 24-hour period

b. Minimum Temperature Requirement: -20°C

c. Altitude: Designed for a maximum of 3,300 feet or less

d. Seismic: Designed to handle forces incurred in Seismic Zone

1 per IEEE Std 693-2005

Penn Turpin Transformer Replacement

COMPONENTS

A. Transformer Tank:

1. Construction: Welded steel plate, liquid tight, with bolted and gasketed manhole on top of tank, mounted on steel skid base, and suitable for skidding in any direction.

2. Provide with jacking lugs and pulling eyes for lifting or moving along either axis when completely assembled and oil-filled.

3. Mount a fall control ring on the top of transformer tank to accommodate worker safety device attachment. Add/Form 4-inch rings from ½-in.

diameter rod (or equivalent). Locate control ring so that a worker wearing a 6.5 ft. safety tether can work anywhere on top of the transformer, including the bushings, while hooked into the fall control ring.

4. Provide with two (2) copper faced ground pads at diagonal corners near base, with two-bolt terminal connectors.

5. Mount separate blocks on both corners of the tank on the high voltage and low voltage sides, in a vertical line spaced no more than 3 ft. apart to support the ground cable loop when connected to the high voltage surge arresters. See Appendix for grounding details.

6. Maintain positive pressure continually to prevent ingress of moisture during shipping.

B. Core:

1. Material: Highest quality, non-aging, cold-rolled, grain-oriented, stress free, thin silicon steel laminations, with high permeability and low hysteresis loss.

2. Properly anneal with smooth surfaces at edges.

3. Provide each sheet with an insulated surface treatment impervious to hot transformer oil.

4. Carefully assemble, rigidly clamp, and block to prevent deteriorating vibrations, interference with oil circulation, objectionable noise conditions, and distortions due to short circuit and shipment.

5. Securely ground to the tank at the top of each transformer in a location accessible from manhole so grounding device can be unbolted without lowering transformer oil level or losing nitrogen pressure.

6. Provide with means for properly lifting and moving core assembly when untanked.

C. Windings:

1. Material: Electrolytic copper with high conductivity characteristics, conforming to ASTM B3-74 or B48-68.

2. Provide with thermally upgraded paper insulation system of high dielectric and mechanical strength, arranged to permit free circulation of oil.

Penn Turpin Transformer Replacement

3. Make up, shape, and/or brace to provide for expansion and contraction due to temperature changes and to avoid abrasion of insulation.

4. Adequately clamp and brace to prevent distortion or increase in noise above specified limits due to aging in continuous service at rated operating conditions.

5. Rectangular windings will not be acceptable.

D. Cooling Equipment:

1. Type: One-stage ONAF conforming to ratings previously specified.

2. Radiators:

a. Nominal dimensions, interchangeable and removable.

b. Welded construction, with bolted, gasketed and flanged connections with provisions for removal, draining and venting

c. Provided with lifting eyes or lugs

d. Furnished with oil-tight valves at all connections to main tank that will allow removal of radiators without taking transformers out of service

e. Location: any or all sidewalls

3. Fans:

a. Fans shall be furnished as required to provide the transformer’s rated capacity without exceeding the guaranteed temperature rise.

b. Power supply volts: 240 VAC, single-phase, 60 Hz.

c. Provide magnetic motor starter, and protective devices and manual/automatic selector switch for multiple cooling stages.

d. Provide individual thermal protection for each fan motor.

e. Provide individual disconnecting means for each fan motor in the form of a weatherproof, NEMA-rated locking plug for each.

f. Fan impellers one-piece construction

g. Fan meets OSHA safety requirements

h. Galvanized or stainless-steel fan covers

4. Controls:

a. Automatically controlled by the winding temperature device, provided with air circuit breaker of suitable rating, automatic starting switches, auxiliary relays, alarm contacts, select switch for AUTOMATIC/OFF/MANUAL operation and any other necessary devices.

b. Mounted in main transformer control cabinet

c. Designed so either stage of cooling equipment can be selected for operation with first stage forced cooling.

E. Transformer Oil:

Penn Turpin Transformer Replacement

1. Pure mineral oil obtained by fractional distillation, unmixed with other substances, meeting the requirements of ASTM D3487 and IEEE C57.106.

2. Prepared and refined especially for transformer use; free of moisture, acid, alkali, PCBs, and injurious sulfur compounds

3. Free of deposit formation under normal operating temperatures

4. Dielectric strength: Not less than 26,000 volts between 1” discs spaced

1/10” apart

5. Oil shall be tested for corrosive Sulphur according to ASTM D1275 extended test

6. Preferred Antioxidant: Naphthenic, ASTM Type II mineral oil with ditertiary-butyl para-cresol (DBPC) or ditertiary-butyl phenol (DBP).

F. Oil Preservation System - Positive pressure nitrogen:

1. Include adequate amount of bottled nitrogen to place transformers in service.

2. Nitrogen control equipment: Mounted in easily accessible, weatherproof, lockable enclosure with adequate space for nitrogen bottles mounted on the transformer tank. Enclosure shall include galvanized or stainless steel, 3-point latching system.

3. Nitrogen leads: Soft drawn copper tubing

4. Provide a certificate of ownership with nitrogen tank.

G. High-Voltage Primary Bushings:

1. Bushing studs: 1-1/8”-12 or greater threaded, stud type, silver/cadmium plated

2. Porcelain: Manufactured by the wet process

3. Glazing: Free of imperfections

4. Color: ANSI No. 70, Light Gray

5. Ratings/Construction:

a. Type: Interchangeable

b. BIL rating: 125-kV

c. Creepage distance: Standard

d. Mounting: On tank cover ANSI Segment 3

e. Tap: Capacitive, for bushing potential device

f. Connectors: 356-T6 Aluminum Stud-type with Aluminum alloy hardware to accept conductor range #2-2000 MCM Aluminum, SefCor ASXR-series or approved equivalent

g. Material: Porcelain manufactured by Wet Process H. Low Voltage Secondary Bushings:

1. BIL rating: 110-kV

2. Creepage distance: Standard

3. Mounting: On tank cover ANSI Segment 1

Penn Turpin Transformer Replacement

4. Stud: 1-1/8”-12 or greater threaded, silver/cadmium plated

5. Connectors: Electrical Bronze Stud-type with Silicon Bronze hardware to accept conductor range #2-2000 MCM copper, SefCor SXR-series or approved equivalent

6. Manufacturer: Lapp, PCore Electric, ABB, or approved equivalent I. Neutral Bushing

1. BIL rating: 110kV

2. Creepage distance: Standard

3. Mounting: On tank cover ANSI Segment 1

4. Stud: 1-1/8”-12 or greater threaded, silver/cadmium plated

5. Connectors: Electrical Bronze Stud-type with Silicon Bronze hardware to accept conductor range #2-2000 MCM copper, SefCor SXR-series or approved equivalent

6. Manufacturer: Lapp, PCore Electric, ABB, or approved equivalent J. Bushing Current Transformers (BCT):

1. Windings: Fully distributed

2. Leads:

a. Terminate at 6-point short-circuiting type terminal blocks in control housing.

b. Terminate each BCT on separate block.

c. Mark leads with permanent sleeve markers to indicate taps and polarity.

d. Use No. 10 AWG stranded copper with oil proof insulation.

3. Relaying Current Transformers:

a. Type: Multi-ratio, 5 lead, bushing type

b. Accuracy Class: C800

c. Thermal Rating Factor: 2.0

d. Number and Ratio:

1. ONE 600:5 MR on each high voltage bushing

2. ONE 600:5 MR on each low voltage bushing

e. Wiring: All CT leads shall be labeled and terminated onto shorting blocks within the main transformer control cabinet.

K. No-Load Tap Changer (NLTC):

1. Provide for external operation when transformer is de-energized.

2. Provide with indicating pointer/dial and means for securing and locking in any position.

3. Mount operating handle on sidewall approximately 5 ft. above the base of the transformer.

4. Provide for capability of withstanding full transformer short circuit current without damage.

Penn Turpin Transformer Replacement

5. Contacts must be of wiping design sufficient to remove any oxidation or other foreign material which may accumulate on the contacts.

6. Configure to prevent leaving a winding open or short circuited when operating handle is in locked position.

7. Provide with two (2), 2.5% taps above and two (2), 2.5% taps below rated voltage.

L. Surge Arresters:

1. Polymer, station class, metal-oxide varistor (MOV), Ohio-Brass/Hubbell

Power Systems EVP-type or approved equivalent in accordance with the current ANSI Std C62.1.

2. Rating:

a. Primary voltage: 60-kV duty cycle (48kV MCOV)

b. Secondary voltage: 10-kV duty cycle (8.4kV MCOV)

3. Mounting:

a. Primary side: three (3) steel plates for securely mounting three (3) vendor-supplied arresters and located to minimize conductor cantilever forces

b. Secondary side: three (3) steel plates for securely mounting three

(3) vendor-supplied arresters and located to minimize conductor cantilever forces

M. Wire and Terminal Blocks:

1. Wiring:

a. 600 volt insulated copper, Class B stranding, 90° Celsius rating

b. No. 12 AWG minimum for current transformer and branch circuits

c. No. 14 AWG minimum for control

d. All external wiring shall be run in rigid galvanized steel conduits painted to match the transformer tank.

e. Terminated with crimp type, hook-fork or ring-tongue connectors with non-insulated short shanks; maximum of two terminations per terminal point

f. Connected to separate power terminal blocks for power circuits

g. Clearly identified with permanent sleeve markers at all terminations

h. All wiring originating within transformer shall be color-coded

i. Internal device and terminal block identification shall be based on the functional device code and not the physical location of the device. Both may be used, but functional identification must be present.

2. Terminal Blocks:

a. Provided with bases and barriers molded integrally with brass inserts

b. Rated at 600 volts

Penn Turpin Transformer Replacement

c. Able to accommodate up to two (2) No. 10 AWG wires per terminal

d. Provided with marking strips

e. Installed in sufficient quantity to provide 20% minimum spares for each type block

f. Short circuiting type (knife or terminal) for current transformers

g. Marked to identify source and function

h. Manufacturer: General Electric Type EB25 and EB27 or equivalent

N. Control Cabinet:

1. Provide weatherproof cabinet.

2. Fasten securely to transformer tank.

3. Doors: Horizontally or vertically hinged 3-point latching system with locking provisions. Stainless steel is preferred.

4. All external hardware and fasteners shall be permanently galvanized or stainless steel

5. Conduit entrance: Removable, gasketed bottom plate, field drilled

6. Mount terminal blocks and equipment at least 6” above bottom plate.

7. If necessary, provide space heaters, partly or totally controlled by thermostat.

8. Provide a copper ground bus inside the cabinet suitable for connecting a

2/0 copper cable to external ground. Ground bus shall be accessible from the front door without disassembly of components. All connections to ground shall be through the ground bus.

O. Nitrogen Cabinet:

1. Provide weatherproof cabinet; NEMA type 4 or greater.

2. Fasten securely to each transformer tank.

3. Doors: Horizontally or vertically hinged, 3-point latching system with locking provisions and single-handle.

4. All external hardware and fasteners shall be permanently galvanized or stainless steel.

P. Auxiliary and Control Power and Equipment:

1. 120/240 VAC single-phase for fans, space heaters, lights, receptacles and other accessories

Q. Gauges & Internal Fault/Pressure Relay System:

1. Mechanical pressure relief device mounted on the transformer cover

a. Qualitrol LPRD/208/213/216 or approved equivalent

b. Automatic resealing operation

c. Mechanical semaphore signal for indication of device operation

d. Directional shield or discharge outlet piping to safely direct exhaust.

2. Rapid Pressure Rate-of-Rise Relay

a. Qualitrol 900/910 RPRR or approved equivalent

Penn Turpin Transformer Replacement

b. Unit used in conjunction with Seal-In Relay for SCADA/SEL-2414 interface

3. Seal-In Relay

a. Qualitrol 909-series or approved equivalent

b. 240VAC or 48VDC operation

c. (1) form A and (1) form C contacts for SCADA/SEL-2414 interface

4. Thermometer

a. Qualitrol 104/TR6000 or approved equivalent

b. 0-120°C thermometer

c. Multiple output/contacts for SCADA/SEL-2414 interface (see

Section – Controls)

APPLICABLE INDUSTRY STANDARDS

A. Equipment supplied in accordance with this specification shall comply with applicable provisions of the latest NEMA, IEEE, ANSI/IEEE, ASTM, NESC, NEC, IEC 76-1, and ANSI standards relating to large power transformers including, but not limited to:

IEEE Std 693: Recommended Practice for Seismic Design of Substations IEEE Std C2; National Electrical Safety Code.

IEEE Std C37.2; Electrical Power System Device Function Numbers and

Contact Designations.

IEEE Std C57.12.00; General Requirements for Liquid-Immersed Distribution, Regulating and Power Transformers.

IEEE Std C57.12.10; Standard Requirements for Liquid-Immersed Power

Transformers.

IEEE Std C57.12.29; Pad-Mounted Equipment - Enclosure Integrity for Coastal

Environments.

IEEE Std C57.12.90; Test Code for Liquid-Immersed Distribution, Power and

Regulating Transformers.

IEEE Std C57.13; Requirements for Instrument Transformers.

IEEE Std C57.19.00; General Requirements and Test Procedures for Outdoor

Apparatus Bushings.

IEEE Std C57.19.01; Performance Characteristics and Dimensions for Outdoor

Apparatus Bushings.

IEEE Std C57.91; Guide for Loading Mineral-Oil-Immersed Transformers.

IEEE Std C57.93; Guide for Installation and Maintenance for Liquid-Immersed

Power Transformers IEEE Std C57.100; Standard Test Procedures for Thermal Evaluation of Liquid-

Immersed Distribution and Power Transformers

Penn Turpin Transformer Replacement

IEEE Std C57.104; Guide for Interpretation of Gasses Generated in Oil- Immersed Transformers.

IEEE Std C57.106; Guide for Acceptance and Maintenance of Insulating Oil in Equipment.

IEEE Std C57.119; Recommended Practice for Performing Temperature Rise Tests on Oil Immersed Power Transformers at Loads beyond Nameplate Ratings.

IEEE Std C57.131; Requirements for Load Tap Changers.

IEEE Std C57.148; Standard for Control Cabinets for Power Transformers

TRANSFORMER NAMEPLATE

A. Diagrammatic nameplate of laser etched and black filled stainless steel for the transformer. Information provided on the nameplate shall be included with the bid documents.

B. Transformer nameplate shall include industry standard transformer nameplate information, including but not limited to, the following information:

1. Manufacturer of the transformer.

2. Model number of the transformer.

3. Year of Manufacture.

4. Maximum rated through current of the transformer.

5. MVA ratings at all cooling stages.

6. Voltage ratings and connection type.

7. Number of phases.

8. Frequency (Hertz)

9. Impedance values, Z% @ 30 MVA (Z% at 16R, N, 16L).

10. Transformer wiring diagrams (3-lines).

11. CT wiring diagrams and CT accuracy.

12. Amount of oil in the transformer main tank.

13. Amount of oil in the radiators.

14. Amount of total oil.

15. Core/Coil weight.

16. Tank weight.

17. Radiators weight.

18. Weight of insulation

19. Total weight.

Penn Turpin Transformer Replacement

Required Forms

FORM 1 COVER SHEET

In compliance with this Invitation to Bid, and to all the conditions imposed therein and hereby incorporated by the reference, the Undersigned offers, and agrees to furnish goods/services requested in this solicitation.

THIS SECTION TO BE COMPLETED BY BIDDER:

NAME AND ADDRESS OF FIRM:

_____________________________________ Date: _________________________

_____________________________________ By: __________________________ (Signature)

FEI/FINT No.: _________________________ Name: ________________________

(Please Print)

Email: ________________________________ Title:_________________________

Phone: _______________Fax: ______________ Website: ______________________

CONTACT INFORMATION (if differs from above):

Name: _________________________________ Email: ________________________

Title: __________________________________ Office Phone: __________________

Address: _______________________________ Mobile Phone: _________________

Fax: __________________________

Penn Turpin Transformer Replacement

FORM 2 BID SIGNATURE SHEET

(Must be submitted on your corporate letterhead)

My signature certifies that the bid as submitted complies with all Terms and Conditions as set forth in this ITB. My signature also certifies that by submitting a bid in response to this Invitation to Bid, the Bidder represents that in the preparation and submission of this bid, said Bidder did not, either directly or indirectly, enter into any combination or arrangement with any person, firm or corporation or enter into any agreement, participate in any collusion, or otherwise take any action in the restraint of free, competitive bidding in violation of the Sherman Act (15 U.S.C.

Section 1 et seq.) or § 59.109.1 through 59.1-9.17 or § 59.1-68.6 through 59.1-68.8 of the Code of Virginia. In addition, my signature certifies that the Bidder has been made aware of the initial Invitation to Bid, as well as any and all addenda.

Certification of Eligibility: The firm is not ineligible to receive award of a contract due to the firm’s inclusion on any Federal or Virginia State lists of debarred contractors, or otherwise ineligible to be awarded a contract using Federal or State funds.

I hereby certify that I am authorized to sign as a Representative for the Firm:

NAME OF

BIDDER:

ADDRESS:

FED ID NO.:

SIGNATURE:

PRINTED

NAME:

TITLE:

TELEPHONE:

EMAIL:

FAX:

DATE:

FORM 3 ADDENDA RECEIVED AND ACKNOWLEDGED

By signing this form, Bidder acknowledges receipt of any and all Addenda published after initial ITB was issued.

Receipt of addenda acknowledged:

Signature Date:

FORM 4 LITIGATION DISCLOSURE FORM

Respond to each of the questions below by checking the appropriate line. Failure to fully and truthfully disclose the information required by this Litigation Disclosure Form may result in the disqualification of your bid from consideration or termination of the contract, once awarded. For purposes of this disclosure form, “you” means the individual or entity in whose name the bid was submitted.

Have you or any principal, officer or director of your company, or any individual who will be assigned to work under any contract awarded pursuant this solicitation, been convicted of a felony, or a misdemeanor involving moral turpitude, during the last ten (10) years?

______ Yes ______ No assigned to work under any contract awarded pursuant this solicitation, been terminated (for cause or otherwise) from any work being performed for the Town or any other governmental or private entity during the last ten (10) years?

assigned to work under any contract awarded pursuant this solicitation, been involved in any claim or litigation with the Town or any other governmental or private entity during the last ten

(10) years?

Has any parent company or wholly owned subsidiary of your company been involved in any claim or litigation with the Town or any other governmental or private entity during the last ten

(10) years?

If you answered “Yes” to any of the above questions, please state the name(s) of the person(s), the nature, and the status and/or outcome of the conviction, termination, claim or litigation, as applicable. Any such information should be provided on a separate page, attached to this form and submitted with your bid.

FORM 5 PROPRIETARY INFORMATION

Trade secrets or proprietary information submitted by a Bidder in response to this Invitation to Bid shall not be subject to public disclosure under the Virginia Freedom of Information Act; however, the Bidder must invoke the protection of this section prior to or upon submission of data or materials and must identify the data or other materials to be protected and state the reasons why protection is necessary (§2.2-4342F of the Code of Virginia).

Please enclose all proprietary information in a sealed envelope and attach ONLY to the ORIGINAL bid.

Below, please reference appropriate page numbers, section numbers, paragraph numbers, etc. where this data should be inserted, along with an explanation as to why it is proprietary and protected by §2.2-4342(F) of the Code of Virginia.

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FORM 6 REFERENCES

Name of Firm:

Address:

Contact:

Name:

Title:

Email:

Phone:

# Years in Relationship: _________________

Title:

Title:

Penn Turpin Transformer Replacement

Appendix

APPENDIX - REQUIRED GENERAL TERMS AND CONDITIONS

A. APPLICABLE LAWS AND COURTS: This solicitation and any resulting contract shall be governed in all respects by the laws of the Commonwealth of Virginia and any litigation with respect thereto shall be brought in an appropriate state court of jurisdiction in Bedford County, Virginia. The contractor shall comply with all applicable federal, state and local laws, rules and regulations.

B. ANTI-DISCRIMINATION: By submitting their bids, Bidders certify to the Town that they will conform to the provisions of the Federal Civil Rights Act of 1964, as amended, as well as the Americans With Disabilities Act and § 2.2-4311 of the Virginia Public Procurement Act (VPPA). If the award is made to a faith-based organization, the organization shall not discriminate against any recipient of goods, services, or disbursement made pursuant to the contract on the basis of the recipient’s religion, religious belief, refusal to participate in a religious practice, or on the basis of race, age, color, gender or national origin and shall be subject to the same rules as other organizations that contract with public bodies to account for the use of the funds provided; however, if the faith-based organization segregates public funds into separate accounts, only the accounts and programs funded with public funds shall be subject to audit by the public body. (Code of Virginia, § 2.2-4343.1(E))

In every contract over $10,000.00, the provisions in 1. and 2. below apply:

1. During the performance of this contract, the contractor agrees as follows:

a. The contractor will not discriminate against any employee or applicant for employment because of race, religion, color, sex, national origin, age, disability, or any other basis prohibited by state law relating to discrimination in employment, except where there is a bona fide occupational qualification reasonably necessary to the normal operation of the contractor. The contractor agrees to post in conspicuous places, available to employees and applicants for employment, notices setting forth the provisions of these nondiscrimination clauses.

b. The contractor, in all solicitations or advertisements for employees placed by or on behalf of the contractor, will state that such contractor is an equal opportunity employer.

c. Notices, advertisements and solicitation placed in accordance with federal law, rule or regulation shall be deemed sufficient for the purpose of meeting these requirements.

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2. The Contractor will include the provisions of 1. above in every subcontract or purchase order over $10,000, so that the provisions will be binding upon each subcontractor or vendor.

C. ETHICS IN PUBLIC CONTRACTING: By submitting their bids, Bidders certify that their bids are made without collusion or fraud and that they have not offered or received any kickbacks or inducements from any other Bidder, supplier, manufacturer or subcontractor in connection with their bid, and that they have not conferred on any public employee having official responsibility for this procurement transaction any payment, loan, subscription, advance, deposit of money, services or anything of more than nominal value, present or promised, unless consideration of substantially equal or greater value was exchanged.

D. IMMIGRATION REFORM AND CONTROL ACT OF 1986: By submitting their bids, Bidders certify that they do not, and will not during the performance of this contract, employ illegal alien workers or otherwise violate the provisions of the Federal Immigration Reform and Control Act of 1986.

E. DEBARMENT STATUS: By submitting their bids, Bidders certify that they are not currently debarred by the Commonwealth of Virginia or any political subdivision thereof from submitting bids or bids on contracts for the type of goods and/or services covered by this solicitation, nor are they an agent of any person or entity that is currently so debarred.

F. ANTITRUST: By entering into a contract, the Contractor conveys, sells, assigns, and transfers to the Town all rights, title and interest in and to all causes of action it may now have or hereafter acquire under the antitrust laws of the United States and the Commonwealth of Virginia, relating to the particular goods or services purchased or acquired by the Town under said contract.

G. PROMPT PAYMENT ACT:

1. Every agency of local government that acquires goods or services, or conducts any other type of contractual business with a nongovernmental, privately owned enterprise, shall promptly pay for the completed delivered goods or services by the required payment date.

2. The required payment date shall be either:

a. the date on which payment is due under the terms of the contract for the provision of the goods or services; or

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b. if a date is not established by contract, not more than forty-five days after goods or services are received or not more than forty-five days after the invoice is rendered, whichever is later.

3. Within twenty days (20) after the receipt of the invoice or goods or services, the Town shall notify the contractor of any defect or impropriety that would prevent payment by the payment date.

4. In those cases where payment is made by mail, the date of postmark shall be deemed to be the date payment is made.

5. To Subcontractors:

a. A Contractor awarded a contract under this solicitation is hereby obligated:

(1) To pay the subcontractor(s) within seven (7) days of the Contractor’s receipt of payment from the Town for the proportionate share of the payment received for work performed by the subcontractor(s) under the contract; or

(2) To notify the department and the subcontractor(s), in writing, of the Contractor’s intention to withhold payment and the reason.

b. The Contractor is obligated to pay the subcontractor(s) interest at the rate of one percent per month (unless otherwise provided under the terms of the contract) on all amounts owed by the contractor that remain unpaid seven (7) days following receipt of payment from the Town, except for amounts withheld as stated in (2) above. The date of mailing of any payment by U.S.

Mail is deemed to be payment to the addressee. These provisions apply to each sub-tier contractor performing under the prime contract. A Contractor’s obligation to pay an interest charge to a subcontractor may not be construed to be an obligation of the Town.

H. TESTING AND INSPECTION: The Town reserves the right to conduct any test/inspection it may deem advisable to assure goods and services conform to the specifications.

I. ASSIGNMENT OF CONTRACT: A contract shall not be assignable by the Contractor in whole or in part without the advance written consent of the Town.

J. CHANGES TO THE CONTRACT: Changes can be made to the contract in any of the following ways:

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a. The parties may agree, in writing, to modify the scope of the contract. An increase or decrease in the price of the contract resulting from such modification shall be agreed to by the parties as a part of their written agreement to modify the scope of the contract.

b. The Town may order changes within the general scope of the contract at any time by written notice to the Contractor. Changes within the scope of contract include, but are not limited to, things such as services to be performed, the method of delivery, and the place of delivery. The Contractor shall comply with the notice upon receipt. The Contractor shall be compensated for any additional costs incurred as a result of such order and shall give the Town a credit of any savings. Said compensation shall be determined by one of the following methods:

1. By mutual agreement between the parties in writing; or

2. By agreeing upon a unit price or using a unit price set forth in the contract, if the work to be done can be expressed in units, and the Contractor accounts for the number of units of work performed, subject to the Town’s right to audit the Contractor’s records and/or to determine that correct number of units independently; or

3. By ordering the Contractor to proceed with the work and keep a record of all costs incurred and savings realized. A markup for overhead and profit may be allowed. The same markup shall be used for determining a decrease in price as the result of savings realized. The Contractor shall present the Town with all vouchers and records of expenses incurred and savings realized. The Town shall have the right to audit the records of the Contractor as deemed necessary to determine costs or savings. Any claim for an adjustment in price under this provision must be asserted by written notice to the Town within thirty (30) days from the date of receipt of the written order from the Town. If the parties fail to agree on an amount of adjustment, the question of an increase or decrease in the contract price or time for performance shall be resolved in accordance with the procedures for resolving dispute provided by the Disputes Clause of this contract.

Neither the existence of a claim nor a dispute resolution process, litigation or any other provision of this contract shall excuse the contractor from promptly complying with the changes ordered by the Town or with performance of the contract generally.

K. DEFAULT: In case of failure to deliver goods or services in accordance with the contract terms and conditions, the Town, after due oral or written notice, may procure them from other sources and hold the Contractor responsible for any resulting

Penn Turpin Transformer Replacement additional purchase and administrative costs. This remedy shall be in addition to any other remedies with the Town may have.

L. TAXES: Sales to the Town are normally exempt from State sales tax.

State sales and use tax certificates of exemption, Form ST-12, will be issued upon request. Deliveries against this contract shall usually be free of Federal excise and transportation taxes.

M. USE OF BRAND NAMES (This section only applies to the procurement of goods): Unless otherwise provided in this solicitation, the name of a certain brand, make or manufacturer does not restrict Bidders to the specific brand, make or manufacturer names, but conveys the general style, type, character, and quality of the article desired. Any article which the Town, in its sole discretion, determines to be the equivalent of that specified, considering quality, workmanship, economy of operation, and suitability for the purpose intended, shall be accepted. The Bidder is responsible to clearly and specifically identify the product being offered and to provide sufficient descriptive literature catalog cuts and technical detail to enable the Town to determine if the product offered meets the requirements of the solicitation. This is required even if offering the exact brand, make or manufacturer specified. Unless the Bidder clearly indicates in its bid that the product offered is an equivalent product, such bid will be considered to offer the brand name product referenced in the solicitation.

N. INSURANCE: By signing and submitting a bid under this solicitation, the Bidder certifies that if awarded the contract, it will have the following insurance coverages at the time the contract is awarded. The Bidder further certifies that the contractor and any subcontractors will maintain these insurance coverages during the entire term of the contract and that all insurance coverages will be provided by insurance companies authorized to sell insurance in Virginia by the Virginia State Corporation Commission.

Coverages afforded under the required policies listed below shall not be canceled by the

Contractor or allowed to lapse or expire. However, in the event that any insurance coverage required under this Agreement is canceled by the insurance company or lapses due to no fault of the Contractor, Contractor shall (i) provide the Town with not less than thirty (30) calendar days prior written notice that said insurance policy has lapsed or has been canceled due to no fault of Contractor and (ii) restore said insurance policy with the same insurance company or obtain a replacement insurance policy that satisfied the insurance obligations required in this Agreement within thirty (30) calendar days from the date of any notice to Contractor that its insurance policy has been canceled or has lapsed.

The Town must be named as an additional insured on the insurance certificate reflecting Commercial General Liability and other insurance coverages.

INSURANCE OVERAGES AND LIMITS REQUIRED:

a. Workers’ Compensation – Statutory requirements and benefits.

b. Employer’s Liability - $1,000,000.

c. Commercial General Liability: A minimum of $1,000,000. Combined single limit.

Commercial General Liability is to include Premises/Operations Liability, Products and Completed Operations Coverage (to extend for 2 years past the work completion date).

d. Automobile Liability - $1,000,000 – Combined single limit. (Only used if motor vehicle is to be used in the contract.)

e. Professional Liability Insurance: The Consultant shall maintain during the life of this contract such Professional Liability Insurance, including Bodily Injury and Property Damage if excluded in Commercial General Liability coverage required above, as to protect the Consultant, the Consultant staff, or by any subcontractor or anyone directly or indirectly employed by either of them against claims for damages, including protection of the Town. The minimum acceptable limits of liability to be provided by such Professional Liability Insurance shall be as follows:

1. $1,000,000 each incident

2. $2,000,000 aggregate

NOTE: If a Contractor for professional services states there is property damage and bodily injury coverage equivalent to above within the Professional Liability policy that shall be specifically stated on the Insurance Certificate form.

O. DRUG-FREE WORKPLACE: During the performance of this contract, the Contractor agrees to (i) provide a drug-free workplace for the Contractor’s employees; (ii) post in conspicuous places, available to employees and applicants for employment, a statement notifying employees that the unlawful manufacture, sale, distribution, dispensation, possession, or use of a controlled substance or marijuana is prohibited in the Contractor’s workplace and specifying the actions that will be taken against employees for violations of such prohibition; (iii) state in all solicitations or advertisements for employees placed by or on behalf of the Contractor that the Contractor maintains a drug-free workplace; and (iv) include the provisions of the foregoing clauses in every subcontract or purchase order of…