ITB 2025-1600-0292 - DPA Printing and Mailing Services

The State of Alaska, specifically the Department of Health's Division of Public Assistance (DPA), is seeking comprehensive printing and mailing services through Invitation to Bid (ITB) 2025-1600-0292. The contract requires a vendor to process, print, fold, insert, and manage postage for various client communications, including daily notices, warrants, EBT cards, Medicaid cards, and special mailings. Estimated monthly volumes range from 100,000-120,000 notices, with an annual expectation of approximately 1,040,000 EIS rights and responsibilities notices. Key deliverables include processing ARIES AUTO and FLAT system-generated notices, eligibility review documents, and multiple identification cards. The contractor must be HIPAA compliant and capable of handling Protected Health Information (PHI) and Personally Identifiable Information (PII). Proposals are due by April 14, 2025, at 2:00 PM Alaska Time, with the procurement officer being Ashley Palembas, contactable at Ashley.Palembas@alaska.gov. Bidders must demonstrate at least three years of HIPAA compliance experience within the past five years and meet strict documentation and service requirements.

The state will apply several bidder preferences, including a 5% Alaska Bidder Preference, a 5% Alaska Veteran Preference, and a 2% Alaska Military Skills Program Preference, strongly favoring local and veteran-owned businesses. Potential contractors must be able to perform all services within the United States and comply with federal and state regulatory frameworks. The contract term is one year, starting approximately May 1, 2025, with options to renew for seven additional one-year periods. The estimated annual budget ranges from $1,700,000 to $2,250,000, with bids exceeding $2,250,000 annually or $18,000,000 for the entire contract period considered non-responsive. The contract is contingent upon legislative appropriation or federal funding, and the state reserves the right to adjust contract quantities and scope. Future amendments may include adding warrant printing services and potential transitions to electronic communications. Interested vendors must provide comprehensive certifications demonstrating financial stability, insurance capabilities, and a clean legal and contractual history.