ITB 2023-28 Chip Rock for Chip Seal Resurfacing projects

Clackamas County's Transportation Maintenance Department is seeking a chip rock supply and haul contract through Invitation to Bid (ITB) 2023-28 for 2023 Chip Seal Resurfacing projects. The procurement involves supplying approximately 7,600 tons of 3/8" - No. 4 uncoated crushed chip seal rock to be delivered to two specific stockpile sites: the Barton stockpile in Boring, Oregon (6,000 tons) and the ODOT Wilsonville stockpile (1,600 tons). Bidders must be prequalified by ODOT or Clackamas County for the Rock Production (AC) class of work and are responsible for providing mechanical equipment to maintain stockpiles at each location. The bid submission deadline was April 26, 2023, at 2:00 PM PST, with electronic submissions required through the Bid Locker system. Evaluation criteria focus on identifying the lowest responsive and responsible bidder, with the county reserving the right to request best and final offers. The contract requires delivery of the rock by June 30, 2023, with bid prices to be FOB destination and include all taxes, tariffs, and delivery costs.

The solicitation does not explicitly mention any set-aside designations or restrictions for disadvantaged business enterprises. Two bidders were identified in the submitted documents: Green Dream International with an initial low bid of $228,900.00 and North Santiam Paving Co., which was ultimately selected as the apparent successful bidder with a bid of $335,740.00. The contract appears to be a standard supply and delivery agreement without specific technology integration requirements. Unsuccessful bidders have seven calendar days to file a protest, and the procurement file is available for review by appointment. The total contract value falls within the $228,900.00 to $335,740.00 range based on the submitted bids, representing a relatively straightforward procurement for road maintenance materials. The county will require the successful bidder to negotiate and execute a contract with acceptable terms and conditions, with the potential to revoke the award and offer it to the next highest-ranked bidder if the initial awardee fails to comply.