ISPHN Pharmacy ManagementBid Documents

The Indiana Department of Administration (IDOA) and Family and Social Services Administration (FSSA) are seeking comprehensive pharmacy management services for two state psychiatric hospital locations: Richmond State Hospital and Evansville State Hospital through RFP 26-84336. The solicitation requires a vendor to provide operational and clinical pharmacy services across three Joint Commission-certified psychiatric facilities, including a 20-bed child and adolescent center, a 168-bed inpatient psychiatric hospital, and a 190-bed inpatient psychiatric hospital. Key service requirements include daily pharmacy operations, 24/7 on-call coverage, medication therapy management, medication procurement and inventory control, regulatory compliance, quality assurance, reporting, and participation in hospital committees. Respondents may bid on either the Evansville campuses, Richmond State Hospital, or both facilities. The procurement timeline includes a pre-proposal conference on January 28, 2026, with written questions due by February 11, 2026, and proposal submissions due March 11, 2026, at 3:00 PM Eastern Time. Proposals will be evaluated across multiple criteria, including management assessment and quality (50 points), cost (30 points), Buy Indiana status (5 points), and diversity commitments, with a total possible score of 100 points and potential bonus points.

The solicitation includes specific set-aside and diversity requirements, mandating subcontracting goals of 8% for Minority Business Enterprises (MBE), 11% for Women Business Enterprises (WBE), and 3% for Indiana Veteran Owned Small Businesses (IVOSB). Respondents must be registered with the Indiana Secretary of State and submit detailed documentation demonstrating compliance with these diversity requirements. The contract will cover State Fiscal Years 2028 through 2031, with an initial four-year term and potential two one-year extensions, totaling a possible six-year engagement. Staffing requirements include one Director of Pharmacy, two to three Registered Pharmacists, and one Pharmacy Technician, depending on the facility. While no specific incumbent vendor is mentioned, the State has established strict infrastructure preferences, strongly favoring cloud-based solutions deployed within a state-owned cloud tenant through Microsoft Azure or Amazon Web Services. While specific budget ranges are not explicitly stated, the Cost Proposal template indicates that pricing will be evaluated based on monthly and hourly rates for various pharmacy management roles across the initial contract term.