Irrigation System Maintenance & Service at Austin State Hospital (ASH)

The Texas Health and Human Services Commission (HHSC) Procurement and Contracting Services division is requesting bids for as-needed irrigation system maintenance and service at Austin State Hospital under IFB HHS0017509V2, with bids due September 8, 2026 at 10:30 AM Central Time. HUB subcontracting is encouraged but not required.

The scope covers comprehensive weekly, monthly, seasonal, and annual inspection, maintenance, repair, and seasonal adjustment of the Building 801 irrigation system at 4110 Guadalupe, Austin, Texas, including two Hunter ACC2 two-wire decoder controllers, 31 stations (25 subsurface drip channels and approximately 6 exterior tree bubbler zones), Rain Bird Wi-Fi courtyard controllers, Wilkins 950 double-check backflow prevention assemblies, mainline and lateral piping, valves, and related components. All work must conform to HCP 32 8400 specifications and active manufacturer warranties from Hunter, Netafim, Rain Bird, Wilkins/Zurn/Febco, and Whittlesey. Annual backflow prevention assembly testing must be coordinated with a Texas-certified Backflow Prevention Assembly Tester per 30 TAC 290.44(h). Distribution uniformity testing is required. Replacement parts and materials are billable at the contractor's actual cost with no markup; all unused materials become ASH property and remain on site. Standard work hours are Monday through Friday, 7:00 AM to 4:00 PM, with emergency response within one hour and routine service response within four hours. Work outside regular business hours requires written approval and is billed separately.

Bidders must hold a current Texas Landscape Irrigator License, demonstrate a minimum of five years of relevant commercial irrigation experience, and provide three verifiable references for similar commercial contracts within the last five years. All contractor and subcontractor personnel must be at least 18 years old, complete ASH Contractor Safety & Risk Management Policy orientation before beginning work, have one year of documented commercial experience, and pass Texas Department of Public Safety background checks. The contractor must maintain workers' compensation insurance ($1,000,000 employer's liability), commercial general liability ($1,000,000 per occurrence / $2,000,000 aggregate), commercial automobile liability ($1,000,000 combined single limit), professional liability ($1,000,000), and umbrella liability ($1,000,000).

The contract term runs from September 1, 2026 through August 31, 2027 with no renewals, though HHS reserves the right to extend for one additional year at its sole discretion. Pricing must be firm, fixed, and submitted on Exhibit C using regular hourly rates, after-hours rates, emergency rates, and total monthly and annual pricing. An optional on-site visit is scheduled August 20, 2026 at 10:30 AM at Building 643. Questions are due August 24, 2026 at 5:00 PM with responses posted August 27, 2026. HHS does not guarantee minimum volume, usage, or compensation and does not reimburse response preparation or site visit costs. Mandatory submissions include completed Exhibit A HHS Solicitation Affirmations, Exhibit C Pricing Sheet, and Exhibit D Bidder Reference Form; Form 4109 Application for Texas Identification Number is conditional.