Irrigation parts /accessories, OEM, purchase of, (RE-bid)

The Palm Beach County Board of County Commissioners, Purchasing Department, issued Invitation for Bid (IFB) #18-025RRR/JM on June 20, 2018, for the procurement of irrigation whole goods, parts, and accessories from eight specified manufacturers: DURA, Flint Walling, Hunter, NIBCO, Rain Bird, Remote Control Technology, Spears, and Toro. Bidders must submit single, fixed percentage discounts from current manufacturer suggested retail prices (MSRP) applicable to both whole goods and repair parts and accessories across all eight manufacturers. Successful vendors must demonstrate electronic online ordering and parts catalog capabilities, email invoice delivery capability, current product catalogs and MSRPs provided at no charge with updates throughout the contract term, and the ability to deliver ordered items within five (5) calendar days of order receipt. All invoices must include unique catalog numbers and descriptions for tracking purposes, with factory/manufacturer warranty against defects in materials and workmanship required and effective upon delivery and acceptance. The bid submission deadline was July 12, 2018, at 4:00 p.m. local time, with responses directed to Jan Maney at the Purchasing Department, 50 South Military Trail, Suite 110, West Palm Beach, FL 33415-3199. The resulting term contract will be for sixty (60) months or until the anticipated contract value of $200,000 is expended, with the County ordering on an "as needed" basis.

The solicitation includes a 15% Small Business Enterprise (SBE) participation goal, with award evaluation potentially favoring SBE-responsive bids that do not exceed the lowest bid by more than 10 percent. Local preference of 5% may be extended to bidders with a permanent place of business in Palm Beach County or the Glades, provided a valid Business Tax Receipt is submitted. Pricing must consist of a single, fixed percentage discount applied uniformly to all items with no separate shipping charges permitted, and the F.O.B. point is destination, meaning the successful bidder retains title and assumes all transportation responsibility and risk. The anticipated contract value is $200,000, establishing the maximum budget range for this procurement. This re-bid solicitation seeks to establish term contracts with qualified vendors capable of supporting the County's ongoing irrigation parts and accessories needs through a performance-based agreement structure.