IRCC - Three Year 60 Ton Chiller Rental - JSW

The Illinois Department of Corrections is seeking a three-year rental contract for a 60-ton water chiller for the Illinois River Correctional Center, with an annual rental period from May 1 through September 30 across 2025-2027. The Request for Quote (RFQ) requires a chiller with specific technical specifications, including microprocessor control, single point power connection, and operational capabilities in temperatures ranging from -20F to 125F. Vendor responsibilities include delivering the chiller between 7:00 a.m. and 1:00 p.m. prior to May 1 of each contract year and retrieving it after September 30. The vendor must provide comprehensive maintenance and repair services, with a mandatory 24-hour response time for emergency issues and three business days for non-emergent problems. Bids are due by April 24, 2025, at 11:00 a.m., with strict requirements for vendor personnel background checks, compliance with facility rules, and adherence to security protocols. Vendors must also provide property and public liability insurance, with a certificate to be submitted at contract execution.

The contract appears to have no specific set-aside designations for disadvantaged enterprises, and subcontractors are explicitly prohibited. Vendors must meet extensive certification requirements outlined in the Standard Certification document, including legal authorization to do business in Illinois, compliance with civil rights laws, and adherence to ethical business practices. The contract is subject to appropriation availability, with the State reserving the right to terminate if sufficient funds are not allocated. While a specific budget range is not explicitly stated, the contract will be executed through a BidBuy Purchase Order with pricing to be detailed at that time. Vendors must demonstrate comprehensive compliance with state regulations, including maintaining a drug-free workplace, avoiding discriminatory practices, and ensuring they are not barred from state contracts due to prior criminal convictions. The contract includes potential penalties for non-compliance, including contract voiding, suspension, debarment, denial of payment, civil fines, or criminal penalties.