Invitation to Bid for Janitorial Services, to be provided Lakeview OR

The Oregon Department of Human Services (ODHS) has issued an Invitation to Bid (ITB) for janitorial services at its Lakeview office located at 108 N E Street in Lake County, Oregon. The procurement seeks a contractor to provide comprehensive cleaning services for approximately 6,286.26 square feet of office space, with services to be performed Monday through Friday between 6:00 p.m. and 6:00 a.m., excluding legal holidays. Required services include daily tasks such as floor maintenance, carpet vacuuming, restroom sanitation, trash collection, and common area cleaning, with additional periodic services categorized into weekly, monthly, quarterly, and annual intervals. Bidders must have a minimum of five years of prior janitorial services experience and comply with background check requirements for all employees. The ITB requires four mandatory attachments: a Bid Cover Sheet, Reference Check Form, Responsibility Inquiry, and Certified Disadvantaged Business Outreach Plan. Responses must be submitted through the OregonBuys electronic procurement system by December 11, 2025, at 3:00 PM Pacific Time, with the agency anticipating a contract award on December 16, 2025, and a contract start date of January 1, 2026.

The procurement includes provisions for disadvantaged business participation, with Oregon offering a five percent price preference for in-state suppliers under ORS 279A.128 and potential reciprocal preferences for out-of-state bidders. Successful bidders must provide proof of insurance, including Commercial General Liability Insurance of $1,000,000 per occurrence and Automobile Liability Insurance of $1,000,000 combined single limit. The contract is structured as a single award with an initial one-year term and potential extensions up to a maximum of five years, with pricing held firm for the initial term. While a specific contract value is not explicitly stated, the procurement is subject to the intermediate procurement threshold as defined in OAR 125-247-0270. Contractors will be compensated through a monthly fixed fee for periodical services, with additional hourly rates for emergency and supplemental services. The contract allows for potential price adjustments based on the Portland Metropolitan Consumer Price Index, cost of living changes, or market conditions. Importantly, the successful bidder must use environmentally friendly cleaning products, maintain facility security, and comply with all applicable federal and state laws, including tax compliance and civil rights statutes.