Invitation to Bid for Janitorial Services, to be performed in Clatskanie OR

The Oregon Department of Human Services (ODHS) has issued an Invitation to Bid (ITB) for janitorial services at its office located at 175 N. Nehalem Street in Clatskanie, Oregon. The procurement seeks a contractor to provide comprehensive cleaning services for approximately 3,690 square feet of office space, with services to be performed twice weekly on Tuesdays and Thursdays between 6:00 p.m. and 6:00 a.m., excluding legal holidays and state closure days. Required services include daily cleaning of hard surface floors, carpeted areas, restrooms, common areas, and trash collection, along with periodic tasks such as monthly restroom wall washing, quarterly floor scrubbing and vent cleaning, and annual floor waxing and light fixture cleaning. Bidders must have a minimum of five years of prior janitorial services experience and submit their proposals through the OregonBuys electronic procurement system by December 11, 2025, at 3:00 PM Pacific Time. The anticipated contract term is two years, with potential extensions through August 31, 2031, and services are expected to commence on January 1, 2026. All questions and clarification requests must be submitted in writing by December 4, 2025, at 3:00 PM Pacific Time, with the Notice of Intent to Award anticipated on December 16, 2025.

The ITB includes specific provisions for disadvantaged business participation, with the state applying a 5% Oregon Supplies and Services preference for bids proposing services performed entirely within Oregon. Bidders must submit mandatory forms including a Bid Cover Sheet, Reference Check Form with three references from comparable projects within the last five years, a Responsibility Inquiry, and a Certified Disadvantaged Business Outreach Plan. All employees must pass background checks prior to contract execution, and the contract will be awarded to the lowest responsive and responsible bidder. Vendor registration in OregonBuys is required and free, with bidders responsible for ensuring their vendor information is current. The contractor must maintain specific insurance coverages, including Commercial General Liability Insurance of at least $1,000,000 per occurrence, Workers' Compensation Insurance, and Automobile Liability Insurance of $100,000. While no specific budget range is provided, the contract is subject to the intermediate procurement threshold outlined in OAR 125-247-0270, and compensation will be structured as a monthly fee for periodical services with additional hourly rates for emergency and supplemental services.