Invitation to Bid for Districtwide Taco Delivery & Pick-Up Services

The Austin Independent School District (AISD) located in Travis County and Austin City, Texas, is issuing an Invitation to Bid (IFB) for a multiple-award contract to provide districtwide taco delivery and pick-up services to support school and departmental events, meetings, student activities, and other district-approved functions. The procurement seeks qualified vendors to supply taco products in breakfast, lunch, and dinner options, including specialty varieties such as vegetarian, gluten-free, and vegan selections, with both delivery and pick-up service capabilities. Bidders must submit firm, fixed unit pricing for all taco products and service options, with delivery fees and minimum order requirements listed separately; all costs for preparation and packaging must be included in the unit price, and vendors must not include driver tips in pricing, instead incorporating such costs into unit pricing. Vendors must demonstrate a minimum 95 percent on-time delivery performance and the ability to deliver to all AISD campuses during 7:00 AM to 6:00 PM windows, Monday through Saturday, while identifying up to twenty pickup locations within reasonable distance of district boundaries. The deadline for written questions is February 3, 2026, with questions and answers posted by February 5, 2026; bid opening and submission deadline is February 10, 2026 at 2:00 PM CST via virtual opening through Google Meet, and the AISD Board will review and approve the award on March 26, 2026. Award will be based on the lowest responsive and responsible bid meeting all specifications, with the District potentially awarding to multiple vendors to ensure adequate coverage, capacity, and pricing options; evaluation criteria include purchase price, vendor reputation, quality of goods and services, extent to which offerings meet district needs, vendor's past relationship with the district, impact on historically underutilized business compliance, and total long-term cost considerations.

All required bid submission forms must be executed and submitted through the AISD Bonfire Portal, including the Vendor Questionnaire, Bid Certification, criminal history notification, debarment certification, Conflict of Interest Questionnaire, EDGAR Vendor Certification, and Form W-9. The District encourages participation from small, local, minority-owned, women-owned, and historically underutilized business (HUB) firms, and vendors meeting certain thresholds must submit conflict of interest questionnaires; however, no specific set-aside percentages or restrictions limiting competition to disadvantaged enterprises are indicated in the solicitation documents. AISD is prohibited from contracting with vendors engaged in business with Iran, Sudan, or foreign terrorist organizations, or those appearing on debarment or suspension lists maintained by the Texas Comptroller or General Services Administration, and all contracts must include written verification that vendors do not boycott Israel. AISD's historical annual spend for similar taco purchases and related services is approximately $182,000; however, this does not represent a commitment or guarantee of future spending, as actual purchase quantities may be higher or lower depending on campus events and district activities. The initial contract term is two years from the date of award with options to renew for up to three additional one-year periods, and the District reserves the right to extend beyond the final expiration date if necessary. No incumbent vendors or current contractors are identified in the solicitation documents, and the procurement does not indicate requirements for integration with existing infrastructure or technology.