Invitation for Bid for The Main Hospital Kitchen Ovens and Equipment

The University of Utah Health Purchasing Department has issued an Invitation for Bid (IFB #06032025MC) for replacing kitchen equipment at the Main Hospital Kitchen, specifically seeking new ovens and braising pans to replace outdated units. The procurement targets multiple Rational combi ovens (including models CC1GRRA.0000238, CG1GRRA.0000245, CC1ERRA.0000219, CE1ERRA.0000222), two Pro XL Electric Braising Pans, and associated accessories like stacking kits, installation kits, water filtration systems, and cleaning supplies. Evaluation will be conducted on a strict pass/fail basis, with vendors required to meet six mandatory requirements including RCI Certified Installation, specific warranty provisions (2-year parts and labor for ovens and braising pans), mandatory pre-installation consultation, and inclusion of the Chef Assistance Program. Critical bid dates include bid inquiry questions due by 06/27/2025 and final proposals due by 06/30/2025 at 12:00 pm Mountain Time. Vendors must submit bids electronically through BidNet Direct, with the bid remaining valid for a minimum of 120 days after opening, and the University reserving the right to award to the lowest responsive and responsible vendor.

The IFB does not explicitly specify set-aside designations or restrictions for specific enterprise types. Vendors must comply with stringent background check requirements, including employees passing a FACIS Level 3 criminal background check, completing recent drug screening, and maintaining current healthcare-related immunizations. The procurement will be awarded on an F.O.B. Destination basis with standard University payment terms of Net 30-days after receipt, and prepayments are generally prohibited without Chief Procurement Officer approval. While specific budget ranges are not disclosed, the solicitation indicates the University is exploring alternatives and may choose not to proceed with a purchase after reviewing submitted proposals. No incumbent vendors are mentioned, and the procurement appears focused on replacing existing kitchen infrastructure with specific, high-performance equipment. Vendors are warned that proposing alternate products will not be accepted, and any deviation from the attachment or inclusion of unauthorized cost/pricing data may result in a non-responsive proposal.