Invitation For Bid - Districtwide Gate, Door, and Loading Dock Maintenance & Repair Services

The Austin Independent School District (AISD) is issuing an Invitation for Bid (IFB 26IFB042) to establish a multiple-award contract for comprehensive districtwide maintenance, emergency repair, and installation services for automatic vehicular gates (slide, swing, and barrier arms), commercial roll-up doors (overhead, sectional, and fire-rated), loading dock equipment (mechanical and hydraulic levelers, bumpers, and seals), and Won-Door Fireguard door systems. Qualified bidders must demonstrate a minimum of five years of experience in commercial gate and/or dock maintenance, hold relevant manufacturer certifications such as LiftMaster, Rytec, Kelley, or Serco, and possess experience serving similar-sized public entities or school districts. All services must comply with federal, state, and local codes including UL 325, ASTM F2200, and NFPA 80 standards, with emergency service response required within four hours of notification and routine requests scheduled within twenty-four hours. The procurement timeline includes a question submission deadline of February 20, 2026, with answers posted by February 24, 2026; bids are due on March 3, 2026, at 2:00 p.m. CST with a virtual bid opening at 2:15 p.m. via Google Meet, and award is scheduled for March 13, 2026. Bidders must submit hourly rates for standard and after-hours/weekend/holiday services, markups on manufacturer parts, rental equipment fees, and flat-rate trip charges. The initial contract term is two years with the option to renew for up to three additional one-year periods, and AISD's historical annual spend for similar services is approximately $30,000, though actual expenditures may vary based on campus events and district activities.

AISD prioritizes small, local, and minority or women-owned firms in its evaluation process and maintains a Central Texas Purchasing Alliance (CTPA) structure that allows other member districts and government entities to adopt awarded contracts at equivalent or better pricing terms. No incumbent vendors or current contractors are identified in this solicitation. All bidders must submit required certifications and documentation including criminal history notification, vendor questionnaire, bid certification, debarment certification, conflict of interest questionnaire, EDGAR vendor certification, and Form W-9, along with confirmation that vendors are not debarred or suspended by state or federal government and do not boycott Israel. The District reserves the right to award to multiple vendors to ensure adequate coverage, capacity, and pricing options, with awarded vendors ranked by total evaluated bid pricing and utilized based on availability and District needs. A restricted contact period prohibits vendor communication with Board members during the procurement process, with violations resulting in invalidation of consideration for award. Bids must be submitted through the Bonfire platform to Austin ISD Contract and Procurement Services at 4000 South IH-35 Frontage Road, Austin, Texas 78704.