5-Attachment A - Bidder Questionnaire 26IFB042.pdf
PDF 282 KB Posted
- Attached to
- Invitation For Bid - Districtwide Gate, Door, and Loading Dock Maintenance & Repair Services
- Solicitation number
- 26IFB042
- Issued by
- Travis County, Austin City, Texas
About this file
This is a Bidder Questionnaire (Attachment A) document issued by the Austin Independent School District (AISD) for Invitation for Bid 26IFB042, which seeks qualified vendors to provide districtwide maintenance, repair, and installation services for automatic vehicular gates, commercial roll-up doors, and loading dock equipment. The solicitation is designed to establish a multiple-award contract ensuring safety, compliance, and reliability of critical access points across AISD facilities. The questionnaire requires bidders to indicate their capability to provide services across three primary categories: automatic gates and access controls (including inspections, maintenance, and repairs); roll-up and overhead doors (including preventative maintenance, safety compliance, and emergency service); and dock levelers and equipment (including structural inspections, mechanical/hydraulic assessments, and safety verification). Bidders must confirm experience serving similar-sized public entities or school districts, with a minimum of five years of commercial gate and/or dock maintenance experience, and demonstrate ability to meet emergency response times of four hours and routine response times of twenty-four hours.
The questionnaire includes mandatory safety, code compliance, and operational capacity requirements, with bidders required to certify compliance with UL 325 standards, ASTM F2200 construction standards, and NFPA 80 annual drop testing protocols for fire-rated doors. Vendors must hold relevant manufacturer certifications, employ certified technicians, maintain local inventory of replacement parts in Central Texas, have lead technicians based in the Greater Austin area, and provide emergency response services after normal business hours. All service calls must be documented with digital reports including asset identification, campus location, condition assessments, repairs performed, and safety tests conducted. The questionnaire includes a certification section requiring the authorized representative to affirm accuracy of information and compliance with all minimum requirements, along with a bid pricing clarification section for vendors to explain or clarify their pricing.
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Text version
26IFB042 – Districtwide Gate, Door, and Loading Dock
Maintenance & Repair Services Attachment A – Vendor Questionnaire
Section 1: Company Information
Legal Company Name: _________________________________________________
Primary Business Address:
Section 2: Services
Please check all of the services that your firm is able to provide to the district:
A. Automatic Gates & Access Controls
● Inspections: Quarterly/Annual safety testing of photo-eyes, sensing edges, and loop detectors
● Maintenance: Lubrication of chains, rollers, and hinges; adjustment of limit switches and motor tension
● Repairs: Troubleshooting of operator motors, control boards, and integration with
District access control systems
B. Roll-Up & Overhead Doors
● Preventative Maintenance: Tensioning of torsion springs, inspection of tracks/rollers, and lubrication of moving parts
● Safety Compliance: Annual testing of fire-rated drop doors in accordance with NFPA 80
● Emergency Service: Replacement of damaged slats, cables, and motor operators
C. Dock Levelers & Equipment
● Structural Inspections of lip hinges, deck plates, and sub-frames for cracks or fatigue
● Mechanical/Hydraulic Fluid level checks, hose inspections, and cleaning of pit areas to prevent debris-related failure
● Safety Verification of toe guards, maintenance struts, and dock lock/restraint functionality
Section 3: General Requirements
Use the following table to indicate whether your firm meets the minimum vendor and fulfillment requirements for this solicitation and provide answers to the following questions.
Vendor Requirements Meets Requirement
Vendors must have a minimum of five (5) years of experience in commercial gate and/or dock maintenance.
● Yes ● No
How many years does your firm have in providing commercial gate and/or dock maintenance services?
Must have experience serving similar size public entities or school districts.
● Yes ● No
Response Time: * Emergency: Contractor must be on-site within four (4) hours of notification
● Yes ● No
Routine: Contractor must respond within twenty-four (24) hours. ● Yes ● No
Must hold relevant manufacturer certifications (e.g., LiftMaster, Rytec, Kelley, or Serco).
● Yes ● No
SAFETY, CODE COMPLIANCE & OPERATIONAL CAPACITY
Item
Requirement Mandatory (Y/N)
Yes No
1 Bidder certifies that all automatic gate repairs and installations will comply with UL 325 standards.
Yes ☐ ☐
2 Bidder certifies that all automated gate systems will comply with ASTM F2200 construction standards.
Yes ☐ ☐
Attachment A – Vendor Questionnaire
3 Bidder confirms that no automatic gate will be returned to service without properly functioning secondary entrapment protection devices.
Yes ☐ ☐
4 Bidder tests photo-eyes, sensing edges, and loop detectors during each automatic gate service.
Yes ☐ ☐
5 Bidder employs technicians certified to perform NFPA 80 annual drop testing on fire-rated rolling steel doors (if applicable).
Yes ☐ ☐
6 Bidder can provide documentation of NFPA 80 certifications upon request.
Yes ☐ ☐
7 Bidder stocks UL-compliant safety entrapment devices on service vehicles.
Yes ☐ ☐
8 Bidder provides a digital service report for every service call.
Yes ☐ ☐
9 Service reports include asset ID number and campus location (if available).
Yes ☐ ☐
10 Service reports include condition assessment and repairs performed.
Yes ☐ ☐
11 Service reports document safety tests conducted. Yes ☐ ☐
12 Bidder is willing to assist the District in tagging assets that lack identification numbers.
No ☐ ☐
13 Bidder has lead technicians based in the Greater Austin/Central Texas area.
Yes ☐ ☐
14 Bidder provides emergency response services after normal business hours.
Yes ☐ ☐
15 Bidder maintains a local inventory of commonly used replacement parts in Central Texas.
No ☐ ☐
16 Bidder’s technicians are capable of performing on-site welding for gates or dock components.
No ☐ ☐
Bid Pricing Clarification
You may use this section to explain or clarify any pricing provided on the Bid Table
Certification
I hereby certify that the information provided herein is accurate and complete and that our company meets or exceeds all minimum requirements of 26IFB042 Gate, Door, and Dock Maintenance & Repair Services.
Authorized Representative Signature: _________________________ Date: _________
Printed Name / Title: ________________________________________
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