Inventory Parts for Utilities Department

Seminole County's Utility Operations Division is seeking a vendor to provide routine, high-volume inventory parts procurement through Invitation for Bid (IFB #IFB-605032-25/LTT). The solicitation requires vendors to offer percentage discounts from catalog list prices for a diverse range of utility-related inventory, including iron pipes, fittings, electrical components, safety hardware, and specialty items. Bidders must submit electronic proposals through the county's e-Procurement Portal by June 18, 2025, at 2:00 pm, with a question submission deadline of May 23, 2025. All proposed items must be new, in first-class condition, and meet industry standards. Vendors are required to provide four copies of approved catalog price lists and submit any price list revisions at least 30 days before implementation. Evaluation criteria include the percentage discount offered, catalog pricing, and compliance with detailed specifications. The contract term is three years, with options to renew for two additional one-year periods, and includes a probationary first three months during which Seminole County can terminate the agreement with or without cause.

The procurement appears open to all qualified vendors, with no specific set-aside designations mentioned. Bidders must comply with various requirements, including maintaining workers' compensation insurance, implementing a drug-free workplace, and using the E-Verify system for employment eligibility verification. Vendors are required to have comprehensive insurance coverage, including $1,000,000 in Workers' Compensation & Employers' Liability Insurance, $1,000,000 in Commercial General Liability Insurance, and $1,000,000 in Business Automobile Liability Insurance. While no specific budget range is explicitly stated, the contract will be executed through individual purchase orders, with pricing to be determined based on catalog discounts and specific item requirements. The county reserves the right to reject all bids, make partial awards, or cancel the project entirely. Potential price adjustments may be considered using Bureau of Labor Statistics indices for changes in wages, fuel, or material costs, providing flexibility in long-term pricing.