Intrusion Detection System (IDS) Monitoring MEARNG Wide RFQ

The State of Maine Department of Administrative and Financial Services, Office of State Procurement Services, is seeking a qualified vendor to provide Intrusion Detection System (IDS) monitoring services for the Maine Army National Guard (MEARNG) across 22 facilities covering 27 total systems/accounts. The procurement is a Request for Quotations (RFQ) for comprehensive 24/7 security monitoring services that must comply with UL 827 and UL 2050 standards and utilize a Department of Defense approved monitoring facility. Vendors must offer immediate alarm notifications, web-based account access, custom contact identification codes, and redundant communication systems, with all monitoring station personnel required to undergo background checks. The contract will initially run from November 1, 2025, to October 31, 2026, with options for two additional two-year renewal periods through October 31, 2030. Quotations are due by July 21, 2025, at 4:00 p.m. local time and must be submitted through the state's electronic procurement system. The state will evaluate bids on a best value basis, focusing on conformity to specifications and pricing, with the lowest-priced conforming bid likely to be selected. Payment terms are net 30, and contractors will only be compensated for successfully provided services during each billing cycle.

While no specific set-aside designations or restrictions on respondent types were explicitly mentioned in the documentation, the contract covers multiple locations including Camp Chamberlain, Bangor AFRC, Brunswick AFRC, Augusta Armory, and Camp Keyes. The bid sheet provides a comprehensive pricing matrix allowing vendors to calculate costs for the base year and potential renewal periods, with system-specific codes for each location. Although the current bid sheet shows placeholder pricing of $0.00, it is structured to capture detailed monthly monitoring charges for each system and site. The contract appears designed to be flexible and accommodate various monitoring requirements across different military and state facilities. While a specific total contract value was not disclosed, the scope suggests a substantial multi-year contract covering 27 systems across 22 facilities, with potential total contract value extending through October 31, 2030, depending on renewal options exercised.