Interstate Park Facility Use Lease - REBID

The City of Little Rock's Parks & Recreation Department is seeking a Request for Proposal (RFP) to lease all football fields and associated football facilities located at Interstate Park, 3900 Arch Street, Little Rock, Arkansas 72206. The procurement is specifically a facility use lease opportunity open to businesses authorized in Arkansas, with proposals due on September 22, 2025 at 10:30 AM. Minimum qualifications for bidders include demonstrated experience operating recreational park facilities, proof of financial stability, ability to provide seasonal recreational activities for residents, and a valid Arkansas business license. The evaluation process will utilize a 1,000-point weighted scoring system, with technical proposals worth 700 points (comprising 25% management experience, 25% financial stability, and 50% community engagement) and pricing proposals worth 300 points. The contract term is three years with potential extension upon mutual agreement, and will be awarded on an all-or-none basis to the lowest responsive and qualified bidder. A bid opening Teams meeting is scheduled for September 22, 2025 at 11:00 AM, with a tentative proposal evaluation on October 6, 2025 and a consensus meeting on September 29, 2025.

The solicitation encourages participation from minority and women-owned businesses, with specific provisions outlined in the Joint Venture Affidavit form that accommodates partnerships and defines minority business enterprise criteria. Businesses must comply with several state-mandated restrictions, including certifications related to Israel Boycott Restriction, Illegal Immigrant Restriction, and Energy, Fossil Fuel, Firearms, and Ammunition Industries Boycott Restriction, with thresholds varying based on contract value. The lessee will be responsible for paying an annual facility lease fee invoiced in December with payment due by January 15th, as well as collecting and remitting facility fees per ticket sold. Insurance requirements include $1,000,000 in comprehensive general liability and automotive coverage. The successful vendor must assume complete responsibility for facility upkeep, maintenance, repairs, and improvements, including field maintenance, cleaning, and routine maintenance of electrical, plumbing, and HVAC systems. While no specific budget range is explicitly stated, the comprehensive maintenance and operational requirements suggest a significant commitment from the selected vendor.