Interior and Exterior Signage Campus Wide

Hudson Valley Community College (HVCC) is requesting proposals for interior and exterior signage campus-wide under RFP 27-556, with sealed proposals due October 26, 2026 at 2:00 p.m. and opening at 2:15 p.m. the same day.

The scope covers permanent and temporary signage including interior identification signs (large, medium, and small), classroom identification signs, regulatory signs, parking signs, vinyl banners, retractable banner stands, windscreen banners, wall and window clings, vinyl adhesive lettering, Sintra PVC backer signage, and Coroplast signage. The college orders items on an as-needed basis throughout the contract term. Vendors must provide tactile plaques, Braille signage, pictograms, and parking signs in multiple sizes; steel U-channel sign posts; and hourly or flat-cost installation and delivery labor rates. A five-year full replacement warranty covering defects in craftsmanship (bubbling, chalking, disintegration, corrosion, peeling, warping, and failed mountings) is required. One-week turnaround upon artwork receipt is generally expected.

The contract term runs November 1, 2026 through August 31, 2027, with options for two additional one-year extensions through August 31, 2029 at HVCC's discretion. Pricing is evaluated at 75 percent of award criteria; availability and turnaround time comprise the remaining 25 percent. Vendor rates must be lower than or equal to any cooperative or state contract pricing the vendor holds. Proposals must include firm pricing for all three contract years on a required Excel spreadsheet, a list of similar projects, and three professional references preferably from educational institutions.

Delivery is prepaid and F.O.B. to HVCC's Central Receiving at 80 Vandenburgh Avenue, Troy, New York. Vendors must carry comprehensive general liability insurance ($1 million per occurrence / $2 million aggregate), workers' compensation, automobile liability ($1 million combined single limit), and property insurance, naming HVCC as additional insured. Proposals are submitted in duplicate on official HVCC forms, signed and typed or written in ink, through Bonfire, mail, or in-person to Tabitha D'Attilio, Director of Business Services & Procurement. Award notification is expected within 30 working days. No performance or labor and material bonds are required.