3-Specs RFP 27-556.pdf

SPECIFICATIONS FOR RFP 27-556

PURCHASE OF INTERIOR AND EXTERIOR SIGNAGE CAMPUS

WIDE

SECTION A – STATEMENT OF PUPROSE

Hudson Valley Community College (HVCC) is seeking an experienced and qualified vendor to furnish interior and exterior signage of both permanent and temporary varieties.

SECTION B – INTRODUCTION

Founded in 1953, Hudson Valley Community College is the largest community college in upstate New York and offers degree and certificate programs in three schools: Business and Liberal Arts; Health Sciences; and Science, Technology, Engineering and Math (STEM); and also administers the Educational Opportunity Center for academic and career training at no cost to those who qualify. One of 30 community colleges in the SUNY system, Hudson Valley enrolls more than 19,000 students in credit and non-credit courses and is a recognized leader in distance learning and workforce development. The college has more than 90,000 alumni.

Hudson Valley Community College is a 110-acre community college located in Troy, New York. The facilities consist of 24 buildings with an approximate square footage of 1,600,000.

SECTION C - SCOPE OF WORK

This is a 3-yr multi-purchase bid that often requires timely local delivery and/or installation. This is NOT a one-time project purchase, but rather items will be ordered on an ongoing as-needed basis.

Please feel free to offer pricing on only the items your firm is comfortable with. HVCC reserves the right to award projects based not only on lowest pricing, but also turnaround time and availability of product and installation at the time of order.

New Style Interior Signage Item I-1 Large Identification Sign Item I-1a Large Identification Sign, Large Item I-2 Medium Identification Sign Item I-3 Small Identification Sign Item I-4 Classroom Identification Sign

Item R-1 Large Regulatory Sign Item R-2 Small Regulatory Sign

The signage above is shown in the HVCC Interior Design Intent Wayfinding Signage document prepared by Corbin Design. Please refer to Exhibit A of this document for all guidelines and specifications to produce these signs. Any signs referenced in this document that are not specified above may be disregarded.

Old Style Interior Signage Item A (Backer –Tactile Plaque)

Item B (ASI Touch Braille)

Item C (SPE Plaque Text)

Item D (Interior Signage Frame)

Item E (Interior Signage Insert)

ASI touch Photomechanical, Monolithic, Tactile Plaque sign construction. Sign to be made of one piece of material, letters and Braille to be integral to the Polymer. Glued on letters are not acceptable. To meet relevant ADA regulations and requirements indicated for materials, thickness, finish colors, designs, shapes, sizes, and details of construction. Installed dimensional tolerances to be plus/minus 1/16th inch.

• Graphics:

Tactile copy to be raised 1/32 inch minimum from plaque first surface by manufacturer’s photomechanical stratification processes. Precisely formed, uniformly opaque graphics to comply with relevant ADA regulations and the requirements indicated for size, style, spacing, content, position and colors.

• Braille:

Braille to be raised 1/32 inch minimum from plaque first surface by manufacturer’s photomechanical stratification processes. Precisely formed, uniformly opaque Braille to meet relevant ADA regulations and the requirements indicated for size, style, spacing, content, position and colors. Computerized translation of sign copy to be the responsibility of manufacturer.

• Manufacturer’s Standard SPE Plaque Construction:

To comply with requirements indicated for materials, thickness, finish colors designs, shapes, sizes and details of construction. Installed dimensional tolerances to be plus\minus 1/16th inch.

• Surface Graphics:

Sign copy and ground to be applied to sign face second surface by manufacturer’s standard processes. Precisely formed, uniformly opaque graphics to comply with the requirements indicated for size, style, spacing, content, position and colors.

• Size:

6"X 6"

Finishes

• Background Color: VPS 5013 Brushed Aluminum and VPS 5031 Cosmos Blue

• Copy Color: VPS 5031 Cosmos Blue and PP-2512 Vanilla Ice

• Surface Texture: Matte, per ASIntouch Standards

COMPLETE SIGN ITEM A, B and C

ASI TOUCH – BRAILLE ITEM B

SPE PLAQUE – TEXT ITEM C

Interior Signage

Sign Face – Non-Glare Acrylic 1/16” (Brushed Aluminum))

Spacer – Lexan 1/16” (Clear)

Insert – Mylar 1/32” (PMS 5405C)

Backer – Acrylic 1/16” (Black)

Graphics:

Tactile copy to be raised 1/32 inch minimum from plaque first surface by manufacturer’s photomechanical stratification processes. Precisely formed, uniformly opaque graphics to comply with relevant ADA regulations and the requirements indicated for size, style, spacing, content, position and colors.

Braille:

Braille to be raised 1/32 inch minimum from plaque first surface by manufacturer’s photomechanical stratification processes. Precisely formed, uniformly opaque Braille to meet relevant ADA regulations and the requirements indicated for size, style, spacing, content, position and colors. Computerized translation of sign copy to be the responsibility of manufacturer.

Finishes

• Background Color: VPS 5013 Brushed Aluminum and VPS 5031 Cosmos Blue

• Copy Color: VPS 5031 Cosmos Blue and PP-2512 Vanilla Ice

• Surface Texture: Matte, per ASIntouch Standards

COMPLETE SIGN (Backer, Spacer, Sign Face)

(Insert)

Regulatory Signage

• Permanent Text:

5/8" High Uppercase Optima (Mac) or Zapf Humanist (Windows)

Medium style 1/32" raised position

Directly below photograms

• Pictogram:

Item F. Men

Item G. Women

Item H. Men/Women/Gender Neutral

Item I. Men w/Handicap Symbol

Item J. Women w/Handicap Symbol

Item K. Men/Women/Gender Neutral w/Handicap Symbol

Item L. Men/Women/Gender Neutral (Must appropriately fit sign sizes)

Item M. In Case Of Fire Use Stairs

Braille: Grade 2

Additional Specifications

• Layout:

To be submitted and approved by the college prior to manufacturing

• Colors:

Submit samples of colors for signs.

The college will issue approval.

All copy to be white.

• Quantity:

Number of signs to vary

• Purchases:

The college reserves the right to purchase on an “as needed” basis

• Liaison:

Vendor shall have a representative available to meet with the college’s Senior Engineering Technician

Parking Signs

Please provide a price for the following .080 aluminum signs with 1-color cut vinyl overlay:

Item N.(1-15) - 12x18 (WHITE w/)

Item O. 12x18 WORDING AS NEEDED (COLOR AS NEEDED)

Item P. 18x18 WORDING AS NEEDED (COLOR AS NEEDED)

Item Q. 18x24 WORDING AS NEEDED (COLOR AS NEEEDED)

Item R. 24x24 WORDING AS NEEDED (COLOR AS NEEDED)

Item S. (1-30) STEEL U-CHANNEL SIGN POST

Item T. Vinyl Banners - Digital artwork to be provided by HVCC in EPS or PDF format.

1. (1) 2’x10’ white vinyl banner with process printing on one side only.

2. Cost per square foot for banners of other sizes with otherwise same specs.

Item U. .Banners on Retractable Stands - All banners to be screen printed one-side only on cloth nylon material. Digital artwork to be provided by HVCC in EPS or PDF format.

1. (1) 24"x80" nylon banner with process color printing on one side. Full bleed.

2. (1) 36"x80" nylon banner with process color printing on one side. Full bleed.

3. (1) 48"x80" nylon banner with process color printing on one side. Full bleed.

4. (1) Metal retractable roll-style vertical BANNER STAND ONLY for 24" wide banner.

Item V. Windscreen Banners - All banners to be screen printed one-side only on indoor/outdoor material.

Digital artwork to be provided by HVCC in EPS or PDF format.

1. (1) 8’x12’ with process printing on one side only.

2. Cost per square foot for banners of other sizes with otherwise same specs.

Item W. Wall & Window Clings – PLEASE INCLUDE INSTALLATION COST FOR ALL ITEMS.

Digital artwork to be provided by HVCC in EPS or PDF format.

1. (1) 8’x12’ with process printing on PAINTED DRYWALL.

2. Cost per square foot for clings of other sizes with otherwise same specs as above.

3. (1) 8’x12’ with process printing on PAINTED CINDER BLOCK WALL.

4. Cost per square foot for clings of other sizes with otherwise same specs as above.

5. (1) 8’x12’ with process printing on GLASS WINDOWS.

6. Cost per square foot for clings of other sizes with otherwise same specs as above.

Item X. Vinyl Adhesive lettering/artwork - All artwork will be installed by HVCC unless otherwise specified.

Digital artwork to be provided by HVCC in EPS or PDF format.

1. (1) 8" high x 48" wide set of one spot color cut vinyl adhesive lettering/artwork.

2. Cost per square foot for lettering/artwork of other sizes with otherwise same specs.

Item Y. Sintra PVC Backer Signage - All artwork will be installed by HVCC unless otherwise specified.

Digital artwork to be provided by HVCC in EPS or PDF format.

1. (1) 12"x36" with process color printed adhesive vinyl graphics on ONE side.

2. Cost per square foot for signs of other sizes with otherwise same specs as above.

3. (1) 12"x36" with process color printed adhesive vinyl graphics on BOTH sides.

4. Cost per square foot for signs of other sizes with otherwise same specs as above.

Item Z. Coroplast Signage

All signs will be installed by HVCC. Digital artwork to be provided by HVCC in EPS or PDF format.

1. (1) 18"x24" process color printed artwork on both sides. Each side could be different artwork.

2. Cost per square foot for signs of other sizes with otherwise same specs as above.

3. (1) metal stakes/wicket to go with sign for ground installation.

Please provide volume price points for any signs, if applicable.

One week’s turnaround of job is generally required upon date artwork receipt. If any of these items would take longer to maintain lowest pricing, please state turnaround for applicable items.

Please specify materials and processes used within your pricing response if different from what is specified.

Please include separate delivery costs if applicable, but not installation.

The successful bidder is to provide a written five (5) year full replacement warranty that all signs will be free of defects due to craftsmanship including but not limited to bubbling, chalking, disintegration, corrosion, peeling, warping, and repair and reinstallation due to failed mountings.

Exterior signage must be made of durable materials to withstand heat, wind, and precipitation.

SECTION D– VENDOR QUALIFICATIONS

Vendor must provide a list of similar projects.

Vendor must provide three professional references.

Failure to comply with all requirements listed here will be grounds for rejection of your proposal. The college reserves the right to determine that a vendor has substantially met the proposal requirements and/or to ask for additional information, to interview vendor and/or to visit vendor’s office(s) and disposal sites.

SECTION E – CONTRACTORS RESPONSIBILITIES

Vendor must comply with all federal, state, and local codes

Vendor must receive purchase order prior to performing services.

SECTION F – EVALUATION CRITERIA -PRICE, EXPERIENCE, ETC.

Proposals will be evaluated based on the following criteria:

Pricing 75% Availability and Turnaround Time 25%

All pricing should be submitted on the associated excel spreadsheet.

Pricing should be provided for all three years.

Pricing should be lower or equal to any co-operative and state contract pricing a particular vendor may have.

SECTION G – TERM OF CONTRACT

This is a one-year contract running from November 1st, 2026, to August 31st, 2027. The contract may be extended for an additional two years ending on August 31st, 2029, at the discretion of the college.

SECTION H- TERMS & CONDITIONS

HVCC may make such an investigation as it deems necessary to determine the responsibility of any bidder or to determine the ability of any bidder to perform the work. The College reserves the right to disqualify any prospective bidder or reject any bid if evidence required by the College from the bidder is not submitted or if the evidence submitted or investigation of any such bidder fails to satisfy the College that any budder is responsible, able, or qualified to carry out the obligations of the contract or to complete the work as contemplated therein.

The successful vendor must complete and sign the Service and Supply Agreement located in the purchasing website.

Vendor Agrees to have read and complied with all terms and conditions of the specification and bid legal terms

Awarded contractors may not enter into any subcontracts without prior written consent from Hudson Valley Community College.

Evaluations for awards shall be completed within 30 days of bid submission deadline.

SECTION I – SUBMISSION INFORMATION

Questions regarding the RFP must be submitted through the Bonfire portal.

HVCC prefers proposals be submitted using our online application system, Euna Solutions (Bonfire), located at:

https://hvcc.bonfirehub.com no later than the Submission Deadline. Requests for extensions will not be granted; late applications will not be accepted. Vendors are strongly encouraged to submit at least a few days prior to the deadline given the potential for high website traffic on the due date. HVCC cannot guarantee availability of Online Application System technical assistance on the deadline date. For assistance in using Bonfire, please email support@gobonfire.com or call 1-800-354-8010. If email confirmation is not received within two business days, please contact the Purchasing office:

https://hvcc.bonfirehub.com/ mailto:support@gobonfire.com

Proposals can also be mailed or hand delivered must be sealed and have the RFP name and number on the envelope:

Tabitha D’Attilio Director of Procurement Address: Hudson Valley Community College Administration Building, Room 240 80 Vandenburgh Ave Troy, NY 12180

SECTION J – CONTACTS

Issuing Office

Graphics and Photography John Heiser j.heiser@hvcc.edu

Exhibit A

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