Intercom Systems and Components

The School Board of Citrus County, Florida is soliciting competitive sealed bids through an Invitation to Bid (ITB) for intercom systems and components to be provided on an as-needed basis for K-12 school facilities district-wide. The procurement encompasses the supply of equipment, repair parts, and materials for Bogen and CareHawk intercom systems, along with qualified service labor for repairs, replacements, inspections, certifications, troubleshooting, and new installations necessary to maintain optimal operation of intercom systems across multiple school sites. Qualified respondents must be authorized OEM dealers with a minimum of five years of verifiable experience in Florida, maintain a service dispatch facility within reasonable proximity to Citrus County, and hold appropriate Florida electrical or alarm contractor licenses. Pricing shall consist of firm, fixed unit prices including a percentage discount off manufacturer's published list prices for OEM equipment and materials, a maximum 10% markup on non-OEM equipment and materials, and fixed hourly labor rates for straight-time and after-hours/weekend/holiday work. Respondents must provide proof of required insurance coverage with minimum liability limits of $1,000,000 per occurrence and $2,000,000 aggregate. The deadline for submitting questions is March 9, 2026, at 12:00 PM EST, with bids due March 20, 2026, at 2:00 PM EST, submitted through www.myvendorlink.com or in hand at 1007 W. Main Street, Building 200, Inverness, Florida. The Notice of Intended Decision will be posted March 31, 2026, with School Board approval scheduled for April 14, 2026, and the initial contract term is one year with the CCSB reserving the right to renew for three additional one-year periods.

The solicitation does not include specific set-aside designations or restrictions on organizational types, and no incumbent vendors or current contractors are listed in the procurement documents. The procurement requires integration with existing intercom infrastructure currently utilizing Bogen and CareHawk manufacturer systems already in operation throughout the district. All work must comply with applicable federal, state, and local regulations, OSHA requirements, and Florida Building Code standards, with federal procurement provisions applying if federal funds are used for any purchases under the contract. The estimated annual contract value is approximately $50,000, though this is explicitly stated as not a commitment from the school board. The CCSB reserves the right to award to multiple respondents, reject all bids, award by manufacturer, or utilize other procurement methods at its discretion.