G_2026-26-ITB_Notice_of_Intent-Award_Signed.pdf
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- Attached to
- Intercom Systems and Components
- Solicitation number
- 2026-26-ITB
- Issued by
- Citrus County, Florida
About this file
This is a Notice of Intended Decision issued by the Purchasing Department of the School Board of Citrus County, Florida, for Invitation to Bid 2026-26-ITB regarding Intercom Systems and Components. The solicitation sought competitive sealed bids for the supply of equipment, repair parts, materials, and qualified service labor for Bogen and CareHawk intercom systems to be provided on an as-needed basis across K-12 school facilities district-wide. The scope includes repairs, replacements, inspections, certifications, troubleshooting, and new installations necessary to maintain optimal operation of intercom systems. Bids were opened on March 20, 2026, at 2:00 PM, with 151 vendors notified and 27 solicitation document downloads; two responsive bids were received. The Notice of Intended Decision was issued on March 30, 2026, with anticipated School Board approval scheduled for April 14, 2026. The initial contract period runs from April 14, 2026, through April 13, 2027, with three optional one-year renewal periods.
The recommendation for award is made to Alarm & Communications Systems, Inc., based on the lowest overall bid price of $10,560.00, compared to the second responsive bidder's total of $11,927.50. Pricing includes percentage discounts on OEM equipment and materials (20% discount for Alarm & Communications Systems and Midwest Alarm Co., Inc. dba BCI Integrated Solutions), markups on non-OEM equipment and materials (10% for both bidders), and fixed hourly labor rates for straight-time service technician work at $120.00 per hour and helper labor at $80.00 per hour for the recommended awardee. After-hours, weekend, and holiday labor rates are $180.00 per hour for service technicians and $120.00 per hour for helpers. No set-asides or incumbent vendor information was identified. The estimated annual contract value is approximately $50,000, explicitly stated as not a commitment from the School Board. The School Board reserves the right to award to multiple respondents, reject all bids, or utilize alternative procurement methods at its discretion.
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Text version
BUSINESS SERVICES
1007 West Main Street • Bldg. 200 • Inverness, Florida 34450-4625
TEL: (352) 726-1931
www.citrusschools.org
Equal Opportunity Employer
THOMAS KENNEDY
DISTRICT 1
KENNETH FRINK
DISTRICT 2
DOUGLAS A. DODD
DISTRICT 3
SANDRA COUNTS
DISTRICT 4
JOSEPH C. FAHERTY
DISTRICT 5
PURCHASING DEPARTMENT
NOTICE OF INTENDED DECISION
March 30, 2026
RE: 2026-26-ITB Intercom Systems and Components
To: All Interested Parties
This letter shall serve as official notification that a recommendation will be made to The School Board of Citrus County, Florida, to award this solicitation to the following firm(s):
Alarm & Communications Systems, Inc.
The anticipated Board Approval date for this solicitation is Tuesday, April 14, 2026. The School Board is not obligated to accept a recommendation placed before it, nor is it bound by a notice of intended decision.
The tabulation is attached and can be viewed at www.myvendorlink.com.
Failure to file a protest within the time prescribed in Section 120.57(3), Florida Statutes, or failure to post the bond or other security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
Thank you for your interest in the Citrus County School Board. Any questions regarding the solicitation procedures can be directed to the procurement Officer, below.
Sincerely, Shawn Owen, NIGP-CPP, CPPB, FCCM
Purchasing Specialist-Bid Management
Citrus County School Board
352-726-1931, Ext. 2418
Enclosure: 2026-26-ITB_Tabulation
TABULATION Alarm & Communications Systems, Inc. Midwest Alarm Co., Inc. dba BCI Integrated Solutions
PROJECT: 2026-26-ITB Intercom Systems and Components David Kalil Bruce Carlson
OPENED: March 20, 2026 @ 2:00 PM 4301 W. South Ave 9501 Princess Palm Ave
Tampa, FL 33614 Tampa, FL 33619
Renewal Option: Three (3) one-year (813) 873-1851 (813) 249-1020
Bids declared non-responsive will not be tabulated. davidk@acsi-sys.com bcarlson@bcifl.net
This tabulation reflects award recommendation pending Board Approval April 14, 2026
Award
Yes Yes
Item # UOM Unit Price Unit Price
1 OEM Equipment, Parts, and Materials Balance of Line (Discount) % (-) 20% 20%
2 Non-OEM Equipment, Parts, and Materials Balance of Line (Mark-Up) % (+) 10% 10%
a. Service Technician Per Hour $120.00 $135.00
b. Helper Per Hour $80.00 $115.00
a. Service Technician Per Hour $180.00 $202.50
b. Helper Per Hour $120.00 $172.50
1 OEM Equipment, Parts, and Materials Balance of Line (Discount) % (-) NO BID NO BID
2 Non-OEM Equipment, Parts, and Materials Balance of Line (Mark-Up) % (+) NO BID NO BID
a. Service Technician Per Hour NO BID NO BID
b. Helper Per Hour NO BID NO BID
a. Service Technician Per Hour NO BID NO BID
b. Helper Per Hour NO BID NO BID
$10,560.00 $11,927.50
1 Year 90 Days
1 Year 1 Year
Warranty
Labor/Workmanship:
Equipment, Parts, Materials - Standard (1) One Year:
B id d e rs
Required Submittals
Description
R e c o rd e d
P ri c in g
Labor Rates: (Straight Time) Monday to Friday, 7:00 AM to 5:00PM
Labor Rates: Before 7:00 AM, After 5:00 PM; Weekends and Holidays
TOTAL BID PRICE
(for evaluation purposes only in determining lowest overall bid based on attached work scenario)
BOGEN BRAND:
CAREHAWK BRAND:
Labor Rates: (Straight Time) Monday to Friday, 7:00 AM to 5:00PM
Labor Rates: Before 7:00 AM, After 5:00 PM; Weekends and Holidays
Contract Period: April 14, 2026, through April 13, 2027
THE SCHOOL BOARD OF CITRUS COUNTY, FLORIDA
PROJECT: 2026-26-ITB Intercom Systems and Components
OPENED: March 20, 2026 @ 2:00 PM
Contract Period: April 14, 2026, through April 13, 2027
Renewal Option: Three (3) one-year
This tabulation reflects award recommendation pending Board Approval April 14, 2026
AWARD RECOMMENDATION:
Alarm & Communications Systems, Inc.
The following work scenario was used in determining the lowest overall bid for each manufacturer:
Item # Description Estimated Quantities
1 OEM Equipment, Parts and Materials List Price: $12,500.00
2 None-OEM Equipment, Parts and Materials Net Cost: $2,200.00
3a Labor (Straight Time) – Service Technician Hours: 40
3b Labor (Straight Time) – Helper Hours: 8
4a Labor (After Hours/Weekends/Holidays) – Service Technician Hours: 10
4b Labor (After Hours/Weekends/Holidays) – Helper Hours: 5
Vendors Notified: 151
Solicitation Document Downloads: 27
Number of Bids Submitted: 2
Number of Bids Non-Responsive: 0
Number of NO Bids: 0
Purchasing Department Approval: Date:
It is the intent of the The School Board of Citrus County, Florida, to award the following as the lowest, responsive, and responsible Bidder(s) as recorded in bold and highlighted on the attached Tabulation sheet.
Failure to file a protest within the time prescribed in section 120.57(3), Florida Statutes, or failure to post the bond or security required by law within the time allowed for filing a bond shall constitute a waiver of proceedings under Chapter 120, Florida Statutes.
owens Typewriter 3/30/2026
| 2026-03-30T08:24:16-0400 | |
| Shawn Owen |
File details come from the government source that posted it. Updated .