Intent to Single Source for Auburn Filter Sense

The City of Tampa's Solid Waste & Environmental Program Management division is pursuing a single-source procurement for Auburn FilterSense carbon flow sensors for the McKay Bay Waste to Energy Facility. The procurement specifically addresses replacement and repair parts for four existing carbon flow sensors, with the intent to exclusively source original equipment manufacturer (OEM) parts from Auburn, the sole manufacturer of the PM 1 PRO Particulate Monitor model. Vendors must submit documentation demonstrating direct authorization from Auburn as an approved distributor or dealer capable of providing warranty service, maintenance, and repairs. The procurement requires comprehensive insurance coverage, including $1M commercial general liability per occurrence, $500,000 automobile liability, and worker's compensation compliant with Florida law. All insurance must be placed with Florida-admitted insurers holding an A.M. Best rating of A-:VII or better, with the City of Tampa named as an additional insured. The procurement documents were posted on December 1, 2025, with a response deadline of December 4, 2025. Prospective vendors must provide certificates of insurance prior to commencing work, with 30 days' notice required for any cancellation or material coverage reduction.

The single-source procurement does not include specific set-aside designations for disadvantaged enterprises. The annual cost estimate for this procurement is $40,000.00, to be funded through account 41400.240500.552004. Only authorized Auburn FilterSense distributors or dealers are eligible to respond, effectively restricting competition to maintain the specialized equipment's integrity. The existing infrastructure consists of four carbon flow sensors at the McKay Bay Waste to Energy Facility, which require OEM parts to ensure satisfactory performance and maintain operational efficiency. Key stakeholders involved in the procurement include Marco Aresti-Padilla (WTE Operations Manager), Regina Byrd (Chief of Administration), and Donovan Maginnis (Audit & Contracts Supervisor). Upon approval, the procurement documentation must be forwarded to the Mayor's Office. The procurement is subject to review for compliance with purchasing policies, procedures, and legal sufficiency.