Auburn_FilterSense_Single_Source_(part_1)_-_signed.pdf
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- Attached to
- Intent to Single Source for Auburn Filter Sense
- Solicitation number
- 26-X-00368
- Issued by
- Hillsborough County, Florida
About this file
This is a Single Source Certificate of Conditions and Circumstances submitted by the City of Auburn, Florida's Solid Waste & Environmental Program Management department to request a single source procurement exception for Auburn FilterSense PM 1 PRO Monitor equipment and services. The procurement is necessitated by the McKay Bay Waste to Energy Facility's operational requirements, specifically the need for original equipment manufacturer (OEM) parts and components to service four carbon flow sensors currently installed at the facility. Only OEM-supplied parts can provide satisfactory repairs to these specialized sensors, which justifies the single source procurement approach rather than competitive bidding.
The annual cost estimate for this single source procurement is $40,000.00, funded through account 41400.240500.552004. The request was submitted with a date of request of November 24, 2025, and is subject to approval contingent upon review for compliance with purchasing policies and procedures, legal sufficiency, and applicable insurance requirements. Key stakeholders copied on the request include Marco Aresti-Padilla (WTE Operations Manager), Regina Byrd (Chief of Administration), and Donovan Maginnis (Audit & Contracts Supervisor). The procurement documentation must be forwarded to the Mayor's Office by the requesting department upon approval.
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Text version
SINGLE SOURCE
CERTIFICATE OF CONDITIONS AND CIRCUMSTANCES
Instructions: The purpose of this form is to certify conditions and circumstances for the purchase of goods and services under the single source exception to the competitive bid process. This request is to be executed by the Department Director and submitted to the Purchasing Department for consideration and approval/disapproval.
Item or Services Required:
Intent to Single Source for Auburn FilterSense PM 1 PRO Monitor
Name of Company considered Single Source:
Auburn Filter Sense
Conditions and special circumstances for the Single Source. Please be specific:
The McKay Bay Waste to Energy Facility has four carbon flow sensors in place. Only OEM parts and components can provide satisfactory repairs to these carbon flow sensors.
Annual Cost Estimate: $40,000.00 Funding account: 41400.240500.552004 cc: Marco Aresti-Padilla, WTE Operations Manager, Solid Waste & EPM '4- Regina Byrd, Chief of Administration, Solid Waste & EPM Donovan Maginnis, Audit & Contracts Supervisor, Solid Waste & EPM
Requesting Department Director's Signature
TBD
Requisition Number
Purchasing Department Action:
Signature
Date of Request
Erin Ellis
Buyer Name
Date
Please note: Approval of any Requisition or Proposal related to this Single Source Request is contingent on review for compliance with Purchasing Policies/Procedures, Legal Sufficiency, and Insurance Requirements (if applicable).
D Quotation/Documentation attached
D Original to Purchasing
D Copy to Mayor's Office by Requesting Department
Donovan Maginnis
RB
RB
11/24/2025 https://adobecancelledaccountschannel.na2.documents.adobe.com/verifier?tx=CBJCHBCAABAA1AyAN9JTiUGIjN5yOOG38zqGKsVXC5bN https://secure.na2.documents.adobe.com/verifier?tx=CBJCHBCAABAA1AyAN9JTiUGIjN5yOOG38zqGKsVXC5bN https://secure.na2.documents.adobe.com/verifier?tx=CBJCHBCAABAA1AyAN9JTiUGIjN5yOOG38zqGKsVXC5bN
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