Auburn_FilterSense_Single_Source_(part_1)_-_signed.pdf
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- Attached to
- Intent to Single Source for Auburn Filter Sense
- Solicitation number
- 26-X-00368
- Issued by
- Hillsborough County, Florida
About this file
This is a Single Source Certificate of Conditions and Circumstances form submitted by the City of Tampa's Solid Waste & Environmental Program Management division to justify a single-source procurement for Auburn FilterSense PM 1 PRO Particulate Monitors. The procurement addresses replacement and repair parts for four existing carbon flow sensors installed at the McKay Bay Waste to Energy Facility. The procurement documents were posted on December 1, 2025, with a response deadline of December 4, 2025. No site visits or bidder's conferences are mentioned in the documentation. The contract term and any renewal options are not specified in the available materials.
The annual cost estimate for this procurement is $40,000.00, funded through account 41400.240500.552004. The single-source justification is based on the requirement for original equipment manufacturer (OEM) parts, as only Auburn FilterSense components can provide satisfactory repairs to the existing carbon flow sensors. The procurement is restricted to authorized Auburn FilterSense distributors or dealers capable of providing warranty service, maintenance, and repairs. Vendors must provide certificates of insurance including $1 million commercial general liability per occurrence, $500,000 automobile liability, and worker's compensation coverage compliant with Florida law, with all insurers holding an A.M. Best rating of A-:VII or better. No disadvantaged enterprise set-asides are designated for this procurement. Approval is contingent on compliance review with purchasing policies, procedures, legal sufficiency, and insurance requirements, with documentation to be forwarded to the Mayor's Office upon approval.
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Text version
SINGLE SOURCE
CERTIFICATE OF CONDITIONS AND CIRCUMSTANCES
Instructions: The purpose of this form is to certify conditions and circumstances for the purchase of goods and services under the single source exception to the competitive bid process. This request is to be executed by the Department Director and submitted to the Purchasing Department for consideration and approval/disapproval.
Item or Services Required:
Intent to Single Source for Auburn FilterSense PM 1 PRO Monitor
Name of Company considered Single Source:
Auburn Filter Sense
Conditions and special circumstances for the Single Source. Please be specific:
The McKay Bay Waste to Energy Facility has four carbon flow sensors in place. Only OEM parts and components can provide satisfactory repairs to these carbon flow sensors.
Annual Cost Estimate: $40,000.00 Funding account: 41400.240500.552004 cc: Marco Aresti-Padilla, WTE Operations Manager, Solid Waste & EPM '4- Regina Byrd, Chief of Administration, Solid Waste & EPM Donovan Maginnis, Audit & Contracts Supervisor, Solid Waste & EPM
Requesting Department Director's Signature
TBD
Requisition Number
Purchasing Department Action:
Signature
Date of Request
Erin Ellis
Buyer Name
Date
Please note: Approval of any Requisition or Proposal related to this Single Source Request is contingent on review for compliance with Purchasing Policies/Procedures, Legal Sufficiency, and Insurance Requirements (if applicable).
D Quotation/Documentation attached
D Original to Purchasing
D Copy to Mayor's Office by Requesting Department
Donovan Maginnis
RB
RB
11/24/2025 https://adobecancelledaccountschannel.na2.documents.adobe.com/verifier?tx=CBJCHBCAABAA1AyAN9JTiUGIjN5yOOG38zqGKsVXC5bN https://secure.na2.documents.adobe.com/verifier?tx=CBJCHBCAABAA1AyAN9JTiUGIjN5yOOG38zqGKsVXC5bN https://secure.na2.documents.adobe.com/verifier?tx=CBJCHBCAABAA1AyAN9JTiUGIjN5yOOG38zqGKsVXC5bN
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