Auburn_FilterSense_Single_Source_(part_1)_-_signed.pdf

This is a Single Source Certificate of Conditions and Circumstances executed by the City of Tampa's Solid Waste & Environmental Program Management division for the procurement of Auburn FilterSense PM 1 PRO Monitor parts and components. The procurement addresses replacement and repair parts for four existing carbon flow sensors located at the McKay Bay Waste to Energy Facility. The single-source justification is based on the requirement for original equipment manufacturer (OEM) parts, as only Auburn FilterSense components can provide satisfactory repairs to these specialized carbon flow sensors. The procurement documents were posted on December 1, 2025, with a response deadline of December 4, 2025. The procurement does not include specific bidder conference or site visit requirements, and no award date or contract term information is specified in this certification document.

The annual cost estimate for this procurement is $40,000.00, funded through account 41400.240500.552004. The procurement requires vendors to provide comprehensive insurance coverage, including $1 million in commercial general liability per occurrence, $500,000 in automobile liability, and worker's compensation in compliance with Florida law. All insurance must be placed with Florida-admitted insurers holding an A.M. Best rating of A-:VII or better, with the City of Tampa named as an additional insured. Prospective vendors must submit certificates of insurance prior to commencing work and provide 30 days' notice for any cancellation or material coverage reduction. The procurement is restricted to authorized Auburn FilterSense distributors or dealers, effectively limiting competition to maintain the specialized equipment's integrity. No set-aside designations for disadvantaged enterprises are included. Key stakeholders include Marco Aresti-Padilla (WTE Operations Manager), Regina Byrd (Chief of Administration), and Donovan Maginnis (Audit & Contracts Supervisor), with approval documentation to be forwarded to the Mayor's Office.