Intent to Single Source CLEAR Proflex

The Tampa Police Department in Hillsborough County, Florida, is pursuing a single-source procurement for the Thomson Reuters CLEAR Proflex investigative platform, a comprehensive online research tool that provides access to billions of public, proprietary, and publicly available records. The procurement is specifically designed to continue the department's existing use of this investigative platform, which offers advanced search capabilities, extensive data on people and businesses, and comprehensive investigative reporting features. The platform includes unique capabilities such as real-time incarceration and arrest records, bank account header data, passport verification, criminal record photo images, cell phone data, and vehicle registration information. West Publishing Corporation, a Thomson Reuters business, is identified as the sole provider of CLEAR, with no alternative distribution channels permitted. The procurement documents indicate a 36-month minimum term subscription for 10 platform seats and 4,800 annual batch person search inputs, with the intent to improve investigative efficiency, quality, and safety while potentially reducing costs.

There are no explicit set-aside designations or restrictions on organizational respondents mentioned in the procurement documents. The incumbent vendor is clearly Thomson Reuters, specifically West Publishing Corporation, which will continue to provide the CLEAR Proflex platform. The existing technology infrastructure appears to be already integrated within the Tampa Police Department, suggesting this is a renewal or continuation of an existing contract. The monthly charges for the CLEAR Proflex platform start at $1,468.01 in the first year, with a 5% increase projected for years two and three, indicating a total potential contract value of approximately $53,000 to $58,000 over the three-year term. The contract includes comprehensive insurance requirements for the vendor, with multiple liability coverages including commercial general liability, automobile liability, umbrella/excess liability, workers' compensation, professional liability, and cyber insurance, with policy periods running from October 1, 2024, to October 1, 2025.