1003937897_-_CLEAR_Sole_Source_Letter.pdf

Tia Williams Client Executive 610 Opperman Drive Eagan, MN Phone: 763.326.4918 Tia.Williams@thomsonreuters.com

March 25, 2025

Andrew Vincent Tampa Police Department 2555 E. Hanna Avenue Tampa, FL 33610 Account - 1003937897 RE: Sole Source Designation—Thomson Reuters CLEAR

Andrew, Thomson Reuters is pleased to provide you with information concerning CLEAR. The purpose of this letter is to confirm that Thomson Reuters is the sole source provider for the features and capabilities of CLEAR.

Thomson Reuters CLEAR is a comprehensive, online investigative platform that allows investigators and analysts to easily access billions of public records, publicly available information, and proprietary data for investigation and due diligence, including identity verification and risk assessment, screening, and monitoring. Through its easy-to-use, intuitive interface, CLEAR provides extensive and current data sources, functionality, and exclusive offerings that comprise the most comprehensive investigative database platform available.

West Publishing Corporation, a Thomson Reuters business, is the sole provider of CLEAR, and we do not permit sale/resell through distributors or resellers. No other online investigative research tool provides the following combination of data, features, and capabilities as found on CLEAR.

KEY INVESTIGATIVE CONTENT

Real-Time Incarceration and Arrest (RTIA) Records—Through this premium feature, CLEAR offers gateway access to Appriss’s arrest data network, the only real-time network of state and local offender management system in existence. This data source provides live access to more than 160 million incarceration and arrest records from a multitude of state and local agencies nationwide. The data is updated every hour to ensure that the most up-to-date information is available. Records often contain images of the subject as well as physical characteristic data to help investigators quickly identify and focus on the most relevant results. In CLEAR, the RTIA Gateway can be searched in conjunction with the standard criminal records resources to provide robust, comprehensive results in a single search.

Real-Time Incarceration and Arrest (RTIA) Alerts—In addition to alerting on New Bookings, allows RTIA customers to select from RTIA-specific options when creating a Person Alert:

Notify if Already in Custody; Notify X Days after Subject is in Custody; Notify on Release.

Bank Account Header Data—This header data is non-financial information collected on a subject related to checking account and direct deposit account activity, such as account opening or closing, check orders, or insufficient funds. Containing more than 500 million records, this data is from financial, retail, and lending institutions. Types of data include names, addresses, phone numbers, dates of birth, driver’s license numbers, and Social Security numbers or individual taxpayer identification numbers. Records span all 50 states, the District of Columbia, and limited coverage from selected U.S. territories. Data from the source is updated monthly.

Passport Checker—By entering information from a subject’s passport, CLEAR users can compare the Machine-Readable Zone (MRZ) of the passport against the MRZ text generated from the passport information entered in CLEAR, to detect possible fraud.

Photo Images on Criminal Records—CLEAR provides photo images on arrest and criminal records. When available from the sources, these images will be displayed on arrest records, sex offender records, and selected Department of Correction records.

Cell Phone Data—Through this real-time gateway, CLEAR provides comprehensive phone data, including detailed carrier contact information, for cell phones, landlines, and VoIP.

Additionally, the Phone Records data set provides access to hundreds of millions of phone records, including more than 200 million cell phone numbers, as well as landlines and VoIP numbers.

Credit Reporting Bureaus—CLEAR provides government investigators and analysts with regularly updated credit header information originating from all three of the major credit reporting bureaus, including real-time header information from Experian and TransUnion in CLEAR’s comprehensive reports. This results in reports that provide more current address information. Other critical address information provided by credit reporting bureaus includes the high-risk address alert, which identifies addresses that may be associated with a propensity for fraud.

Real-Time Vehicle Registration Data—CLEAR offers real-time gateway access to vehicle registration data for 43 states, the District of Columbia, and Puerto Rico, providing up-to-date information on vehicles and their registered owners.

Global Business Data—CLEAR provides comprehensive data on business entities, including small and privately held companies as well as corporations. Business data sources also include Worldbase, a global offering of more than 305 million companies. This content includes both U.S. company information and international company information from 220 countries.

ADVANCED FEATURES AND CAPABILITIES

Public Records in COPLINK X—Thomson Reuters is the exclusive provider of Public Records data for COPLINK X. Our API integration allows subscribers to Forensic Logic’s COPLINK X platform the ability to pull CLEAR’s public records data into their COPLINK X experience. This integration is available to all law enforcement Enterprise level CLEAR customers.

Criminal Analytics—Thomson Reuters has categorized criminal records into categories and has standardized criminal offense-level descriptions across jurisdictions, making it easier to understand the nature and severity of a subject’s offense. In CLEAR’s Court Search, users can select from an extensive list of specific categories of crimes, and to select types of criminal records, i.e., Misdemeanor Charge, Misdemeanor Conviction, Felony Charge, and Felony Conviction for the search. A Filter Criminal Records or Categories field allows for further specifying of criminal record types.

System-to-System with Developer Portal—CLEAR System-to-System (S2S) delivers CLEAR data through the customer’s system interface, allowing users to obtain CLEAR data in a familiar environment and enabling the users to readily integrate CLEAR data with internal or other external data. The Developer Portal provides the S2S customer IT team with direct access to tools and S2S API documentation, including content guide, integration guide, OpenAPI specifications, data dictionary, release notes for the current and three most recent previous releases, and XML schema information and change logs. Additionally, S2S customers have access to a testing environment, so that the customer’s connections to CLEAR can be verified prior to going live.

Batch Services—Batch Services allows for searching thousands of subjects at once and provides for quick and easy file submission and delivery of batch results that are easy to use and export. Additionally, with Batch Services, Batch Search can be customized to deliver only the specific information needed, and Batch Alerts can be added to provide ongoing monitoring of changes to information.

Alerts—With CLEAR Alerts, users can automatically monitor the status of a selected attribute or subject, at a chosen time interval (e.g., daily, weekly, etc.). When either new information is added or information changes on the selected attribute or subject, CLEAR sends a notification to the user about the updated information.

Web and Social Media—This search/dashboard tool provides access to social networking sites, dating networks, blogs, watchlists, and other web sources.

Associate Analytics—This dashboard tool in CLEAR displays a list of relatives of the subject and associates of various types (e.g., shared address, shared phone number, party to same vehicle or real property transaction, etc.) and allows users to quickly scan the list of relatives and associates for potential negative affiliations.

Company Family Tree—The Company Family Tree tool provides visualization of relationships between parent and subsidiary companies.

Graphical Display—Graphical Display is a dashboard tool providing visualization of interpersonal relationships and connections between people and businesses.

News—This search/dashboard tool provides access to news items relating to a subject, with ability to focus on negative news and sentiments about the subject or to obtain all available news items. News searches can be filtered for U.S. newspapers only and can opt to remove duplicate news documents. Users also may customize news searches.

Map Analytics—This dashboard tool plots a subject’s address on a map and allows a view of surrounding businesses by type based on SIC codes, including medical facility, attorney’s office, or automotive mechanic shop. Users may view details of businesses on the map.

Additionally, by adding a person result to the map, users can see the most recent individuals who have been residing at an address.

Quick Analysis Flags—Provides a checklist of data sets that can be potential red flags for a person or business, in order to help determine where to focus investigative efforts.

Address Map—Shows the addresses associated with the subject (and which appear in the Vital Statistics section of search results) on an interactive map, via Google Maps.

Customizable Dashboard—CLEAR’s dashboard view allows users to get an immediate overview of a person or business and to quickly get a sense of potential risks associated with the subject. Users can customize the dashboard to ensure a focus on data that’s most relevant to them.

Vital Statistics—CLEAR results include this feature, which provides a convenient summary of the key attributes and information from multiple sources for a subject.

Linked Searching—CLEAR offers the ability to search from within search results, making it fast and convenient to dive deeper into returned data. Linked searches include address, business name, driver’s license number, email address, person name, phone number, and Social Security number.

Entity Resolution—CLEAR uses entity resolved database (ERD) technology to efficiently find all available public records pertaining to a subject. CLEAR’s ERD technology uses multiple data elements and identifiers to match records and can overcome partial and incomplete data, misspellings, etc. CLEAR’s ERD technology ensures that users obtain the full complement of available data on a subject.

Relevance Scores—As results are returned in CLEAR, the most relevant records appear at the top of the result list.

Data Source Transparency—In CLEAR, sources and their corresponding "reported dates" are provided with search results to provide maximum transparency to the user. The reported dates shown on records indicate the dates of the transaction or activity associated with the record at the source. In contrast, many providers of investigative database services list the date that the information was most recently updated in their database, and not when it was updated at the source. CLEAR shows the actual date of update in the source data. Additional source details, such as detailed coverage information and update frequencies, are provided in CLEAR’s Online Help, so that users can be assured of the credibility, reliability, and the recency of data.

User Preferences—CLEAR’s Preferences account tool allows users to create preferences for conducting linked searches, permissible uses, user profile, display order of dashboard modules, and regarding data included in selected dashboard tools, e.g., Quick Analysis Flags, Associate Analytics.

Customized Reporting—In CLEAR, customers have several customizing options available and can create report templates by setting report preferences, identifying the sections to include, and setting the sequence in which sections are displayed.

Workspace—The Workspace feature allows customers to save selected results and report data indefinitely and provides the ability to generate link-chart and map views of the data.

Visualizing information on multiple subjects in a link-chart view makes it easier for investigators to discern possible connections or associations between subjects/entities.

CLEAR Mobile Access—CLEAR users can access critical data on their smart phones and other mobile devices. CLEAR Mobile does not restrict data returns, so users have access to the same results information that they would on their computers, including Vital Statistics in search results and comprehensive reports. CLEAR automatically detects a user’s mobile device type and seamlessly logs in the user to a streamlined, mobile version.

Compatibility with Analytical Programs—For investigators who need to conduct more powerful analysis on CLEAR results, CLEAR data can be readily integrated with i2 Analyst’s Notebook.

Google Maps Compatibility—CLEAR provides mapping of address data, powered by Google Maps, in several areas, including the Address Map and Map Analytics modules, Workspace, and in Search Results, by selecting the map icon located beside the address.

I would be happy to further discuss with you the exclusive features, services, and content available for CLEAR. I will also provide an updated version with the new contract. If you have any questions concerning this document or require additional information, please do not hesitate to contact me.

Sincerely, Tia Williams