Integrated District Operations Dashboard Vendor

The West Ada School District (WASD), Idaho's largest school district serving approximately 40,000 students across 58 schools, is seeking vendor information for an Integrated District Operations Dashboard through a Request for Information (RFI). The procurement aims to develop and implement a comprehensive dashboard platform that consolidates fragmented operational data across multiple departments including Facilities, Maintenance, Custodial, Grounds, Human Resources, Transportation, Finance, and Communications. Key deliverables include a centralized, intuitive dashboard with real-time visibility into operational metrics such as support ticket volumes, employee retention, transportation services, maintenance status, and financial reporting. The platform must integrate data from multiple sources like Jira, HRIS, financial systems, and transportation routing software, with configurable modules and secure, role-based access. Vendors must submit electronic responses through the Bonfire e-procurement system (westada.bonfirehub.com) in searchable PDF format by December 19, 2025, at 1:00 PM MDT, with vendor questions due by December 10, 2025, at 1:00 PM MDT. Submission requirements include company background, years in business, K-12/public sector experience, references from 3-5 public agencies currently using their solution, and detailed documentation addressing product capabilities, technical requirements, implementation services, and security features.

The RFI does not specify specific set-aside designations or restrictions on responding organizations. Vendors are required to provide comprehensive information about their solution, including whether it is off-the-shelf, semi-customizable, or fully custom-built, and to describe pricing models, implementation fees, optional modules, and contract length options. While no specific budget or contract award information is provided, this RFI represents an information-gathering phase to identify potential vendors rather than a formal solicitation. The dashboard platform must be capable of adapting to evolving operational needs and supporting district leadership, staff, and stakeholders with an intuitive and adaptable tool for enhanced decision-making and service delivery. Existing infrastructure requirements include integration capabilities with current systems such as Jira for support tickets, HRIS platforms, financial systems, and transportation routing software. Vendors are expected to demonstrate extensive experience in public sector or educational technology solutions and provide references that validate their platform's effectiveness in similar large-scale educational environments.