Insurance Agent of Record

The City of Beaverton is requesting sealed proposals for an Insurance Agent of Record to administer its Risk Management Program for up to six years, with proposals due July 30, 2026 at 2:00 PM via the city's procurement portal. Proposers are strongly encouraged to partner with Oregon COBID-certified enterprises, with the city aiming for 15% participation of such firms; the Beaverton Equity Procurement Program participation carries 5% evaluation weight.

The scope encompasses procurement of casualty insurance, property insurance, and excess workers' compensation insurance on behalf of the city, excluding health and dental coverage. The agent will provide risk exposure evaluation, coverage recommendations, insurance placement and negotiation, claims assistance, policy review, and coverage analysis. Minimum qualifications require appropriate licensing and five years of experience serving as an Agent of Record for local governments of similar size and complexity to Beaverton. Proposers may submit cost proposals using their preferred pricing model—hourly rates, retainers, flat fees, or combinations—with detailed breakdowns by deliverable.

The contract will be structured as an initial one-year term automatically renewable for up to five additional one-year terms, totaling a potential six-year duration. The City anticipates conducting interviews on August 10, 2026, with contract award by the Contract Review Board scheduled for September 15, 2026, and service commencement on September 30, 2026. Evaluation criteria are weighted as follows: knowledge and experience (17%), project approach and understanding (30%), relevant experience (30%), Beaverton Equity Procurement Program participation (5%), and contract price (18%). The successful proposer will enter into a personal services contract governed by Oregon law with disputes subject to exclusive jurisdiction in the Circuit Court of Washington County, Oregon, or the United States District Court for the District of Oregon. The City intends to award a single contract and has not identified an incumbent contractor.