Institutional Review Board (IRB) Software

The State of Illinois, through the Illinois Department of Public Health (IDPH), is procuring off-the-shelf Institutional Review Board (IRB) management software to support automated workflows and compliance with regulatory requirements for the submission, processing, and tracking of IRB applications and associated data use agreements. The required software must provide secure web-based hosting, role-based functionality for up to 50 external and internal applications annually, 20 IRB board members and reviewers, 50 IDPH program staff, and 5 IRB staff. The software must automate internal workflows, allow assignment and re-assignment of reviewers, and comply with federal, state, and IDPH policy requirements for IRB submission, processing, and tracking. The contract term is from the date of execution through June 30, 2027. Vendors must have experience providing IRB software services within the last 2 years, and bids must be valid for 90 days. The winning vendor must possess all mandatory qualifications and offer the lowest bid, with subcontracting limited to 49% of the contract value. Vendors must also adhere to COVID-19 protection requirements outlined in the Governor's Executive Orders.

The procurement is open to all qualified vendors, with no set-aside designations or restrictions on the types of organizations that can respond. The incumbent vendor or current contractor is not specified. The RFQ does not provide details on the award value or budget range, but indicates that vendors with bids over $50,000 must provide financial disclosures.