Inline filters - IVHQ

The State of Illinois, specifically the Quincy Illinois Veterans Home located in Adams County, is seeking to procure inline filters through a competitive Request for Quote (RFQ) process. The procurement involves acquiring 36 units of two specific filter types: HC/170-5 (5-micron filter for stage 1) and HC-PP-170-0.2 (0.2-micron filter for stage 2 and bypass), with precise technical specifications including specific flow rates, micron ratings, and reduction capabilities for chlorine and THMs. These filters must be fully compatible with existing HARMSCO HUR3X170FL-XP canisters at the facility. The RFQ requires electronic submission of quotes through BidBuy or via email to Chantel Baker, with all submissions remaining valid for 90 days. Vendors must provide new products with a minimum 1-year warranty from the delivery date, and deliveries will be accepted Monday through Friday between 7 am-3 pm at a facility with a leveling dock. The procurement timeline indicates a posting date of September 17, 2025, with quotes due by September 24, 2025. The state reserves the right to reject all offers and select a vendor based on the lowest price that meets all specified requirements.

The procurement appears to have no specific set-aside designations or restrictions on respondent types, suggesting open competition among vendors. The RFQ does not indicate any incumbent vendors or require specific integration with existing technology beyond compatibility with the HARMSCO canisters. While no specific budget range is detailed, the procurement involves 36 filter units across two micron classifications. The state's standard terms and conditions, as outlined in the accompanying document, emphasize comprehensive requirements including insurance standards, compliance with prevailing wage regulations, and potential minority contractor initiatives. Vendors will be expected to maintain proper insurance coverage, including general commercial liability, auto liability, and worker's compensation. The procurement process aligns with the State of Illinois Chief Procurement Office General Services standards, which provide a robust framework for vendor engagement, performance expectations, and contractual compliance.