Inkjet Envelope Press replacement and Maintenance

The Michigan Department of Technology, Management and Budget - Financial Services Procurement issued a Request for Proposal (RFP 210000001815) for the purchase, installation, training, and maintenance of a digital four-color inkjet envelope printer to replace the current offset press system used by Print and Graphic Services (PGS). The procurement is open to bidders serving Grand Traverse County and Lansing City. The required equipment must be capable of printing up to 10,000 #10 business envelopes per hour in full color in a single pass, with specifications including envelope dimensions between 90mm x 90mm and 254mm x 330mm, resolution up to 1600 x 1375 dpi, and the ability to handle paper weights from 60-200 g/m2. The proposal deadline was June 8, 2021, at 3:00 p.m. Eastern, with bidder questions due by May 13, 2021, and answers posted by May 25, 2021. Deliverables include the equipment itself with CMYK inkjet heads included in the purchase price, one year of maintenance and support, one year of software upgrades, delivery within 45 calendar days to 7461 Crowner Dr. Lansing, MI 48913, installation completion within 60 calendar days, comprehensive staff training, and a five-year maintenance contract with two optional one-year renewal periods. Evaluation criteria consist of product quality and capabilities (50 points), service capabilities (20 points), delivery capabilities (15 points), and vendor questions (15 points), with proposals scoring 80 or more points advancing to price evaluation based on total cost of ownership, prior performance, and fair market value determination.

The RFP does not identify an incumbent contractor and contains no mandatory set-asides; however, qualified disabled veterans and service-disabled veteran-owned businesses (QDV/SDVOB) will be considered under Michigan law. Bidders must provide samples of black ink and full color envelopes and submit comprehensive pricing that includes all costs such as one-time charges, setup fees, shipping, and handling, with pricing remaining firm for the entire contract length subject only to documented cost changes and mutual negotiation through a 30-day review process. Required qualifications mandate that contractors provide a toll-free customer service line available minimum 8 a.m. to 5 p.m. EST Monday through Friday, technical support with 30-minute call center resolution timeframes and on-site service within 24 hours if issues cannot be resolved within two hours, and compliance with Michigan environmental standards including mercury-free products and brominated flame retardant disclosure. The contract specifies liquidated damages of $1,000 plus $100 per day for each day of non-compliance with delivery or installation deadlines. No specific award value or budget range is disclosed in the solicitation documents; however, pricing will be evaluated among responsive and responsible bidders offering the best value, with contract effectiveness anticipated for July 28, 2021.