Inkjet Envelope Press replacement and Maintenance

The Michigan Department of Technology, Management, & Budget issued RFP 210000002340 seeking a contractor to supply and install a digital four-color inkjet envelope press system with comprehensive maintenance and support services. The procurement was posted on SIGMA VSS on July 14, 2021, with proposals due on July 30, 2021. The required deliverables include a digital four-color inkjet envelope printer capable of printing a minimum of 25,000 #10 envelopes per hour in full color with high resolution, CMYK inkjet heads included in the purchase price, installation, operator training, and one year of complimentary support and software upgrades. The contract term spans five years with up to two optional one-year renewal periods. Contractors were evaluated across four criteria: Product Quality and Capabilities (50 points maximum), Service Capabilities (20 points maximum), Delivery Capabilities (15 points maximum), and responses to a Vendor Question Worksheet (15 points maximum), for a total possible score of 100 points.

W+D North America, Inc., of Lenexa, Kansas, was the sole responsive bidder and received the award recommendation with a technical evaluation score of 94 out of 100 points. The total contract award value is $461,740.00, consisting of the digital four-color inkjet envelope printer at $325,000.00, print head replacements budgeted at $1,560.00 each, annual maintenance and support for years two through five totaling $91,400.00 ($22,850.00 per year), estimated spare parts at $42,000.00 ($8,400.00 annually), and freight costs of $1,780.00. The award recommendation was pending State Administrative Board approval at the time the notice was issued on November 2, 2021. Unsuccessful bidders were invited to schedule a debriefing session with Solicitation Manager Terry Mead to review the State's evaluation rationale and scoring decisions.