award_letter_and_synopsis wd america.docx
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- Solicitation number
- NIA1 171 220000000069 1
- Issued by
- Michigan
About this file
This is an Award Recommendation Notice issued by the Michigan Department of Technology, Management, & Budget's Financial Services office for RFP 210000002340. The solicitation sought a contractor to provide a digital four-color inkjet envelope printer system, including purchase, installation, training, and maintenance of all required hardware and software. The RFP was posted on SIGMA VSS on July 14, 2021, with a proposal due date of July 30, 2021. One responsive proposal was received from W+D North America, Inc., located in Lenexa, Kansas. The contract term is five years with up to two one-year renewal options. The mandatory minimum requirements included the capability to print a minimum of 25,000 #10 envelopes in full color with high resolution per hour, four-color inkjet capability with a fifth-color option, CMYK inkjet heads included in the purchase price, and one year of support and software upgrades included.
W+D North America, Inc., was recommended for award based on a technical evaluation score of 94 out of 100 points across four evaluation criteria: Product Quality and Capabilities (44/50 points), Service Capabilities (20/20 points), Delivery Capabilities (15/15 points), and Vendor Question Worksheet (15/15 points). The total award amount is $461,740.00, comprising a digital four-color inkjet envelope printer at $325,000.00, print head replacements at $1,560.00 each, maintenance and support for years two through five at $91,400.00 total ($22,850.00 annually), estimated spare parts at $42,000.00 ($8,400.00 annually), and freight at $1,780.00. The award was pending State Administrative Board approval at the time of this notice. Bidders not recommended for award were encouraged to schedule a debriefing session with the Solicitation Manager, Terry Mead, to understand the State's rationale.
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Michigan.gov/MiProcurement
Michigan.gov/MiProcurement
AWARD RECOMMENDATION
Notice of Intent to Award Number: xxxxxxxxxxxx The Department of Technology, Management, & Budget’s Financial Services office has completed the evaluation of RFP 210000002340 for the purchase of a replacement envelope press and all its corresponding components and has recommended an award to W+D North America, Inc., in the amount of $461,740.00, pending State Administrative Board approval, if applicable. More information on the State Administrative Board can be found at: State Administrative Board.
Bidders who were not recommended for the award are encouraged to schedule a debriefing session with the Solicitation Manager. The debriefing session will provide the bidder with the State’s rationale on why the bidder was not recommended for the award. The Solicitation Manager may be contacted as follows:
Terry Mead, Solicitation Manager.
meadt@michigan.gov 517-335-4062 Background Information:
This Request for Proposal (RFP) was to solicit responses for selection of a Contractor to provide a digital four-color inkjet envelope printer. This includes the purchase, installation, training and maintenance of all hardware and software required to operate the machine at advertised vendor specifications. The term of this contract is five (5) years, with up to (2) 1-year renewal options.
Bidders:
The RFP was posted on SIGMA VSS on July 14, 2021, for 16 days. The following bidder submitted a proposal by the published due date of July 30, 2021.
| Bidder |
| Address, City, State, Zip Code |
| SDVOB* |
| W+D North America, Inc. |
| 11300 W. 80th St., Lenexa, KS 66214 |
| No |
*SDVOB: Service-Disabled Veteran Owned Business
EVALUATION SYNOPSIS
I. Evaluation Process A Responsible Vendor is a vendor that demonstrates it has the ability to successfully perform the duties identified by the solicitation. A Responsive proposal is one that is submitted in accordance with the solicitation instructions and meets all mandatory requirements identified in the solicitation.
Proposal Instructions: Mandatory Minimum Requirements:
· Output: Prints a minimum of 25,000 #10 envelopes in full color with high resolution per hour.
· Color: Inkjet envelope press can print up to four colors in one pass with fifth color option.
· CMYK inkjet heads included in purchase price.
· One year support included in purchase price.
· One year software upgrades included in purchase price.
Only proposals meeting the mandatory minimum requirements were be considered for evaluation.
Proposal Instructions: Evaluation Process If all mandatory minimum requirements were met, the State evaluated the proposal based on the following factors:
| Technical Evaluation Criteria |
| Weight |
| 1. |
| Product Quality and Capabilities – Schedule A, Statement of Work, Mandatory Minimums, Samples |
| 50 |
| 2. |
| Service Capabilities – Schedule C, Statement of Work, Sections 5 |
| 20 |
| 3. |
| Delivery Capabilities – Schedule A, Statement of Work, Section 6 |
| 15 |
| 4. |
| Vendor Questions Worksheet |
| 15 |
| Total |
| 100 |
The full evaluation process is stated in the RFP Proposal Instructions.
II. Evaluation Method Responses to this solicitation were reviewed by the Solicitation Manager in collaboration with a Joint Evaluation Committee, which consisted of the following individuals:
| Voting |
| Advisory |
| Kristen Hampton |
| Fred Campbell |
| Jerry Monroe |
| Terry Mead - Buyer |
III. Evaluation Results
The Evaluation Team determined that W+D America Inc., based on a score of 94, did meet the requirements of this RFP This determination was accomplished by evaluating their responses to the Technical Evaluation Criteria.
1. Product Quality and Capabilities – Schedule A, Statement of Work, Mandatory Minimums, Samples.
The Evaluation Team determined that overall, the responses were mostly satisfactory, but the following deficiencies were noted:
SOW, page 5, Req# 1.4, Product Quality and Capabilities.
No quality assurance program noted as required in 1.4. -2 points.
SOW, page 6, Req# 2.2, Delivery.
Delivery timeframes not what was required in RFP, Schedule A. -2 points.
SOW, page 6, Req# 2.3, Installation.
Installation timeframes not what was required in RFP, Schedule A. -2 points.
Section 1, 44/50 points
2. Service Capabilities – Schedule C, Statement of Work, Section 5.
No deficiencies Section 2, 20/20 points
3. Delivery Capabilities – Schedule A, Statement of Work, Section 6
| No deficiencies |
| Section 3, 15/15 points |
4. Vendor Question Worksheet
| No deficiencies |
| Section 4, 15/15 points |
Total Score: 94/100
IV. Pricing Summary Pricing was evaluated for the bidders who passed technical. The following is a summary of their price proposals:
| Deliverable |
| W+D America |
| 1 |
| Inkjet: Digital four-color inkjet envelope printer |
| $325,000.00 |
| 2 |
| Total Inkjet Print Head Replacement Cost (print heads only) |
| $1,560.00 each |
| 3 |
| Maintenance and Support. Year 1, included. Years 2, 3, 4, and 5. |
| $91,400.00 ($22,850.00 for year’s 2,3,4, and 5) |
| 4 |
| Spare Parts Costs |
| $42,000.00 estimated, ($8,400.00 yearly for 5 years) |
| 5 |
| Freight, FOB Destination |
| $1,780.00 |
| Total Price |
| $461,740.00 |
V. Award Recommendation Award recommendation is made to the responsive and responsible Bidder who offers the best value to the State of Michigan. Best value is based on the proposal meeting the minimum point threshold and offering the best combination of the factors stated in the Proposal Instructions Evaluation Process section, and price.
W+D America Inc., provided the best value to the State.
Award Recommendation is made to W+D America, Inc., in the amount of $461,740.00.
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