Inflatable Parade Balloon Rental

The City of Round Rock is conducting a Request for Proposal (RFP) No. 25-025 to procure professional services for inflatable parade balloon rental, targeting citywide events and holiday celebrations such as the Fourth of July and Light Up the Lake events. The solicitation seeks qualified vendors to provide approximately 7 large inflatable balloons per event, including rental, inflation, and operational services. Vendors must be domiciled in or have a home office in the United States and will be evaluated across four key segments: solution and approach (40 points), company work experience and personnel (20 points), catalog pricing (20 points), and catalog assortment (20 points). The proposal is due by August 22, 2025, at 3:00 PM CST through the Bonfire electronic bidding platform, with a contract term of 60 months and potential 120-day holdover during re-solicitation. Pricing will include a firm fixed price for the initial 12-month term, with potential annual Consumer Price Index (CPI-U) increases not exceeding 10% per line item.

The solicitation does not explicitly indicate specific set-aside designations or restrictions for disadvantaged enterprises. The contract has a not-to-exceed annual budget of $50,000, with potential interlocal purchasing agreements allowing other governmental agencies to utilize the same pricing and terms. Vendors must provide comprehensive insurance coverage, including General Liability, Automobile Liability, Umbrella Coverage, and Worker's Compensation, with insurance companies authorized to do business in Texas. The city reserves the right to award to a single vendor, conduct a split award, or use any combination that best serves its interests. Vendors are required to submit at least three references from municipal, government agencies, or comparable firms that have utilized similar services within the past two years, with references being checked prior to award and potential disqualification for negative responses or unverifiable information.