Indoor Access Point Purchase & Installation

Red Clay Consolidated School District is requesting proposals for the purchase and installation of up to 720 HPE Juniper AP45 (or equivalent) wireless access points across multiple schools, with proposals due January 5, 2027 at 2:00 PM. The project is contingent on receiving E-Rate Category II funding for internal connections in the 2027 filing year, and the district will not proceed if that funding is not granted. Vendors bidding installation must attend a mandatory walk-through at one of three district-scheduled dates, and bids submitted without attendance will be rejected.

Work covers replacing existing access points with new hardware and associated installation services, with no cabling work. Vendors may bid hardware, installation, or both. Hardware pricing is a unit price for the AP45 bundled with seven-year license and support, and installation pricing is a per-unit price. Vendors must provide a SPIN number and FCC Registration number, and must accept purchase orders for E-Rate-discounted amounts with the remainder paid through the E-Rate program. Vendors must carry $1 million general liability and professional liability insurance and deliver a Certificate of Insurance before beginning work. No bid deposit or performance bond is required.

The contract runs through June 30, 2028, with one renewal year by mutual agreement. Pricing must be guaranteed through June 30, 2028. The district will make award within 90 days of the RFP opening, may award to multiple vendors, and may terminate at any time with 30 days' written notice. Evaluation criteria are cost (35%), experience in Delaware government and K-12 locations (25%), authorization as a reseller of the proposed equipment (20%), and warranty repair and replacement mechanisms (20%).

Appendix A adds state-level labor requirements. Prevailing wage applies regardless of work location, with sworn weekly payroll under Delaware Code Section 6960(c). Contractors performing construction or maintenance must register with the Delaware Department of Labor under the Contractor Registration Act. Firms with ten or more employees must present an Affidavit of Craft Training Compliance before purchase order completion. Appendix A states no mandatory pre-bid meeting, but the RFP's installation walk-through is mandatory.