Indirect Cost Rate

The Texas Education Agency (TEA) is seeking a qualified contractor to develop an Indirect Cost Rate (IDCR) Proposal for fiscal years 2027-2031, in accordance with the U.S. Department of Education's Cost Allocation Guide for State and Local Governments. The primary objective is to create a comprehensive indirect cost rate that captures all operational service costs for the agency. Key deliverables include developing a detailed Task, Activity, Deliverable, and Budget Plan for each fiscal year, analyzing cost data, populating IDCR templates, and calculating both unrestricted and restricted indirect cost rates. The proposal is due on April 23, 2025, at 2:00 P.M. Central Time, with an anticipated contract start date in July 2025 and an initial contract term of five state fiscal years. The evaluation will be based on technical components (45 points), management components (25 points), and the task/activity/deliverable/budget plan (30 points), with pricing contingent upon satisfactory completion of deliverables and monthly invoicing aligned with project milestones.

The solicitation includes a 26% Historically Underutilized Business (HUB) subcontracting goal, emphasizing opportunities for economically disadvantaged businesses. Contractors must complete a HUB Subcontracting Plan (HSP), demonstrating their commitment to subcontracting with Texas certified HUB vendors, which include businesses owned by minorities, women, or service-disabled veterans. The procurement requires contractors to notify at least three Texas certified HUB businesses and two trade organizations about subcontracting opportunities, with a seven-working-day response period. Vendors must register on the TEA Bonfire platform to submit proposals and can access additional guidance through the State of Texas' resources. While specific budget ranges are not explicitly stated, the comprehensive nature of the IDCR proposal suggests a complex and potentially substantial contract. Contractors will be required to provide detailed documentation of direct and indirect costs, with potential enforcement actions including debarment for non-compliance with HUB subcontracting requirements.