Index roof fluid applied roof

The Illinois Secretary of State is soliciting bids under IFB 27PS779006 for a fluid-applied roof system replacement on the Index Building at 111 E. Monroe Street, Springfield, with a mandatory pre-submission conference on November 5, 2026 at 9:00 a.m. and bids due November 19, 2026. Bidders must be pre-qualified by the Illinois Capital Development Board for commercial roofing services and must document eight years of experience specializing in commercial fluid-applied roofing systems, which is the central eligibility filter.

Scope includes preparing the existing EPDM roof through cleaning and patching, installing new crickets for drainage, applying the fluid-applied coating, working around roof-mounted accessories, providing protective walk sheets, and managing debris removal and site safety. The specification calls for a white, cold-applied, single-component silicone elastomer system from approved manufacturers GACO, Carlisle, GAF, or Huntsman, backed by a 20-year manufacturer full labor and material warranty. Manufacturers must document at least three years of fluid-applied experience, and installers must be manufacturer-approved with five years of documented experience. A mock-up of at least 100 square feet and a 72-hour flood test to a minimum one-inch depth are required, and ambient temperatures must remain above 40 degrees Fahrenheit for 24 hours before, during, and until curing is complete.

Pricing must be a firm, fixed total cost covering all labor, materials, equipment, and incidentals. The bid requires a 10% bid bond, and a performance bond for the full contract amount is due within ten days after execution. The initial term is two years from execution, with a maximum total term of ten years including renewals. Work must be completed by June 30, 2027 during normal business hours (7:00 a.m. to 5:00 p.m., Monday through Friday) unless otherwise arranged. The project may be partially or totally federally funded, with the percentage disclosed upon notice of intent to award. Required insurance is general commercial liability of $1 million per occurrence and $2 million annual aggregate, auto liability of $1 million per occurrence, and workers' compensation as required by law.

Subcontracting is permitted, but 100% subcontracting is not allowed, and any subcontractor with an annual value exceeding $100,000 must be identified in the bid. Vendors must comply with the Illinois Works Jobs Program Act and environmental laws, including potential remediation of hazardous materials discovered during work. Vendors must hold an active Illinois Procurement Gateway registration with a valid State of Illinois Vendor Registration Number and complete the IPG Vendor Disclosure form. Bids with an annual value exceeding $100,000 also require lobbyist and agent disclosures. Bids are submitted electronically through BidBuy. The pre-submission conference is held at the Howlett Building, 501 South 2nd Street, Room 037, Springfield.