PUR 7776 Image API Axiom Pro 2026-27.pdf

PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

DESCRIPTION OF INTENDED

SINGLE SOURCE PURCHASE

(PUR 7776)

AGENCY: Agency for Persons with Disabilities

TITLE: Image API Axiom Pro Subscription (Docufree Corporation) Short description of the commodity or service desired: Axiom Pro SaaS Subscription (3 catalogs) Subscription period 07/01/26 through 06/30/27 and conversion/upload services.

CONTACT

Name: Alexis Capps Address: 4030 Esplanade Way, Tallahassee, FL, 32399 Telephone: (850)922-9922 Email: Purchasing@apdcares.org

Internal tracking number, if any: APD SS 2526-032

Date posted: May 20, 2026 Last day for receipt of information: June 11, 2026

This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.

Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):

78131602: File Archive Storage

Quantity or Term (as appropriate):

July 1, 2026 - June 30, 2027

Requestor (division, bureau, office, individual, as appropriate):

Division of Budget and Planning and Office of Human Resources

Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):

The Agency for Persons with Disabilities has a need to renew its subscription to the electronic document management system, Axiom Pro. The scope of work includes conversion and upload services for voucher paper processing and the Axiom Pro SaaS solution to support the storage and retrieval of the digitized APD documents and data. There are three Axiom Pro Saas subscription catalogs. Axiom Pro is an existing system utilized by the Divison of Budget and Planning and the Office of Human Resources.

Intended Single Source:

Image API LLC, Axiom Pro Subscription (Docufree Corporation)

PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.

Estimated Dollar Amount:

$85,000.00

Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):

Docufree Corporation is the only provider locally that can pick up documentation for scanning into the electronic document management system.

Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):

Rose Salinas, Deputy Director of Budget, Planning, and Information Technology JaKharia Calloway, Office Manager, Bureau of Budget, Planning, and Information Technology Brett Taylor, Deputy General Counsel, Bureau of General Council Melissa Hurst, Chief, Bureau of General Services and Procurement Alexis Capps, Procurement Officer

Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A- 1.045, Florida Administrative Code, and section 120.57(3), F.S.