PUR 7776 - Image API Axiom Pro_.pdf
PDF 85 KB Posted
- Attached to
- Image API Axiom Pro
- Solicitation number
- SS-12881
- Issued by
- Leon County, Florida
About this file
This is a Description of Intended Single Source Purchase (PUR 7776) document from the Agency for Persons with Disabilities (APD) for Image API LLC, involving an Axiom Pro SaaS Subscription renewal. The contract covers three Axiom Pro SaaS subscription catalogs for document management services, with a subscription period from July 1, 2025, through June 30, 2026. The document was posted on May 28, 2025, with the last day for receipt of information set as June 4, 2025. The scope of work includes conversion and upload services for voucher paper processing and digital document storage and retrieval for APD's Division of Budget and Planning and Office of Human Resources.
The estimated contract value is $82,552.34, with Image API LLC identified as the sole local provider capable of picking up documentation for scanning into the electronic document management system. The justification for single-source acquisition is based on Image API's unique local capability. The document includes approvals from multiple APD officials, including the Deputy Director, Office Manager, Senior Attorney, Assistant Director, Bureau Chiefs, and Procurement Officer. Prospective vendors are invited to provide information about their ability to supply the described services, with the agency reserving the right to confirm the single-source nature of the procurement.
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PUR 7776 (Revised 07/2022) Page 1 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.
DESCRIPTION OF INTENDED
SINGLE SOURCE PURCHASE
(PUR 7776)
AGENCY: Agency for Persons with Disabilities
TITLE: Image API LLC Short description of the commodity or service desired: Axiom Pro SaaS Subscription (3 catalogs) Subscription period 07/01/25 through 06/30/26 and conversion/upload service
CONTACT
Name: Alexis Capps Address: 4030 Esplanade Way, Tallahassee, FL, 32399 Telephone: (850) 922-9922 Email: Purchasing@apdcares.org
Internal tracking number, if any: APD SS 2526-001
Date posted: May 28, 2025 Last day for receipt of information: June 4, 2025
This description of commodities or contractual services intended for purchase from a single source is posted in accordance with Sections 120.57(3) and 287.057(3), Florida Statutes (F.S.), and will remain posted for a period of at least 15 business days.
Commodity or Contractual Service Required (commodity or United National Standard Products and Services Code (UNSPSC), manufacturer, model, and description, as appropriate):
78131602: File Archive Storage
Quantity or Term (as appropriate):
July 1, 2025 - June 30, 2026
Requestor (division, bureau, office, individual, as appropriate):
Division of Budget and Planning and Office of Human Resources
Performance and/or Design Requirements (e.g. intended use, function or application, compatibility, requirements; reference to policy, rule, statute or other act of the Legislature, etc., as appropriate):
The Agency for Persons with Disabilities has a need to renew its subscription to the electronic document management system, Axiom Pro. The Scope of Work includes conversion and upload services for voucher paper processing and the Axiom Pro SaaS solution to support the storage and retrieval of the digitized APD documents and data. There are three Axiom Pro Saas subscription catalogs. Axiom Pro is an existing system utilized by the Divison of Budget and Planning and the Office of Human Resources.
Intended Single Source:
Image API LLC
PUR 7776 (Revised 07/2022) Page 2 of 2 Incorporated by Reference: Rule 60A-1.045, F.A.C.
Estimated Dollar Amount:
$82,552.34
Justification for single source acquisition (what is necessary and unique about the product, service or source; steps taken to confirm unavailability of competition, as appropriate):
Image API LLC is the only provider locally that can pick up documentation for scanning into the electronic document management system.
Approved By (names & titles, as appropriate, e.g., requestor, requestor management, information systems, budget, purchasing):
Rose Salinas, Deputy Director, Bureau of Budget, Planning, and Information Technology JaKharia Calloway, Office Manager, Bureau of Budget, Planning and Information Technology Brett Taylor, Senior Attorney, Office of the General Council Sean Bucanan, Assistant Director, Bureau of Quality and Accountability Betsy Chance, Bureau Chief, Project and Performance Management Melissa Hurst, Chief, Bureau of General Services & Procurement Alexis Capps, Procurement Officer, Bureau of General Services & Procurement
Prospective vendors are requested to provide information regarding their ability to supply the commodities or contractual services described. If it is determined in writing by the agency, after reviewing any information received from prospective vendors, that the commodities or contractual services are available only from a single source, the agency shall provide notice of its intended decision to enter a single-source purchase contract in the manner specified in Rule 60A- 1.045, Florida Administrative Code, and section 120.57(3), F.S.
File details come from the government source that posted it. Updated .