IG Ties Delivered to Durbin, WV & Moorefield, WV

The West Virginia Department of Administration Purchasing Division, on behalf of the WV State Rail Authority, has issued Centralized Request for Quote (CRFQ) 0810 DMT2600000004 for a one-time procurement of industrial gauge (IG) railroad crossties. The solicitation seeks the supply and delivery of 2,090 crossties measuring 7" x 9" x 8' 6" to two West Virginia locations: 1,520 ties to Durbin, WV (WV Central Railroad) and 570 ties to Moorefield, WV (South Branch Valley Railroad). Qualified vendors must submit sealed bids providing per-tie unit pricing for each delivery location, with bids due to the Department of Administration Purchasing Division at 2019 Washington Street East, Charleston, WV 25305 by February 3, 2026, at 1:30 PM. Technical questions must be submitted no later than January 28, 2026, at 10:00 AM, and inquiries should be directed to buyer John W. Estep at 304-558-2566 or john.w.estep@wv.gov. Bidders are required to provide complete pricing on the cost sheet (Exhibit A) with unit costs and extended costs for each line item, and all offers are subject to the terms and conditions outlined in the complete solicitation package.

The solicitation documents do not specify set-aside designations, disadvantaged enterprise restrictions, or incumbent vendor information. No information regarding contract award values, budget ranges, or funding sources is detailed in the available procurement documents. The procurement appears structured as a cooperative purchasing agreement, allowing authorized government entities to utilize the awarded contract without additional formal bidding processes. While the specifications document references requirements for compliance with industry standards and operational specifications for the crossties, specific technical qualification requirements or performance metrics for bidders are not clearly delineated in the available documentation. Payment terms, warranty obligations, and other contractual provisions are governed by the terms and conditions document, which establishes standard cooperative purchasing protections and procedures for all participating entities.