IFB Roadway Reflectors

The Illinois Tollway is seeking a vendor to provide roadway reflectors through an Invitation for Bid (IFB) numbered 25-0128, with solicitation covering jurisdictions in DuPage County and Niles Village. The procurement requires vendors to supply various roadway reflectors meeting IDOT Standard Specification Section 1097, including 3-1/4" diameter prismatic centermount delineator reflectors in amber, crystal, and red, as well as mono-directional barrier wall and guardrail reflectors. Vendors must be either manufacturers or authorized dealers/distributors, and must comply with the Domestic Steel Act, which mandates all iron and steel products be domestically manufactured, produced, and fabricated. The contract will have an initial three-year term from 1/5/2026 to 1/4/2029, with a maximum total term not exceeding ten years. Deliveries will be FOB destination to the Illinois Tollway Central Warehouse in Naperville, Illinois. Vendor questions must be submitted via email no later than 9/25/2025 at 10:00 am, and electronic bid submissions are required through the BidBuy platform by the bid opening on 10/9/2025. The contract will be awarded to the lowest priced responsive and responsible bidder, with bids required to remain firm for 180 days from the opening date.

The state encourages participation from diverse business enterprises, including the Business Enterprise Program and Veterans Small Business Program, which may provide opportunities for qualified vendors. Bidders must complete and submit the Illinois Procurement Gateway (IPG) Active Registered Vendor Disclosure form, which requires an active and unexpired state vendor registration number. Vendors must maintain specific insurance requirements, including $1,000,000 in General Commercial Liability and Auto Liability, as well as Worker's Compensation Insurance. The procurement offers potential tax credits for vendors who hire qualified veterans and certain ex-offenders. While specific contract value is not explicitly stated, pricing will be estimated and located in the BidBuy Purchase Order. The contract includes provisions for subcontractors and mandates that all work is considered "work for hire" with the State of Illinois retaining sole intellectual property ownership. Notably, the solicitation references a Qualified Product List (QPL) from IDOT, which includes approved manufacturers such as AKT, ARTUK Inc., Astro Optics, Custom Products Corp, Pexco/Davidson Plastic, and Vega Plastics LLC.