25-0128 Addendum 1 Line item description update and QA from possible bidders Roadway Reflectors-ta.doc
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- Attached to
- IFB Roadway Reflectors
- Solicitation number
- 26-557THA-ENGRD-B-49294
- Issued by
- Dupage County, Niles Village, Illinois
About this file
This document is Addendum #1 for Invitation for Bid (IFB) 25-0128 issued by the Illinois Tollway, covering a roadway reflectors procurement. The addendum updates line item descriptions in BidBuy, requiring bidders to provide manufacturer and part number for any "or equal" items from the Qualified Product List (QPL). The solicitation seeks various roadway reflectors, including 3-1/4" diameter prismatic centermount delineators in amber, crystal, and red, along with mono-directional barrier wall and guardrail reflectors. The contract will have an initial three-year term from 1/5/2026 to 1/4/2029, with a maximum total term not exceeding ten years. Deliveries will be FOB destination to the Illinois Tollway Central Warehouse in Naperville, Illinois, with estimated order sizes ranging from 1,000 to 2,000 units per line item.
The addendum clarifies critical procurement requirements, specifically mandating that all subcontractors must come from the IDOT Qualified Product List, with no exceptions. Vendors must submit electronic bids through the BidBuy platform by 10/9/2025, with bids remaining valid for 180 days. The contract will be awarded to the lowest priced responsive and responsible bidder. The solicitation encourages participation from diverse business enterprises, including the Business Enterprise Program and Veterans Small Business Program. Vendors must maintain specific insurance requirements, including $1,000,000 in General Commercial Liability and Auto Liability, and complete the Illinois Procurement Gateway (IPG) Active Registered Vendor Disclosure form. The procurement also offers potential tax credits for hiring qualified veterans and certain ex-offenders.
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ADDENDUM # 1
IFB
25-0128 Roadway Reflectors BidBuy Reference # B-49294 Bid Opening Date: As Published in BidBuy Please be advised of the following changes to the above-mentioned solicitation:
I. BidBuy Line-Item # 6 Description Update:
Added to the line-item description in BidBuy: “If bidding an or equal to item off the Qualified Product List, provide the manufacturer and part number in the alternate Description field in BidBuy.”
II. Questions and Answers:
The following are questions received from Vendors and responses from Illinois Tollway pursuant to the question-and-answer portion of the above-mentioned solicitation. The Illinois Tollway has provided its answers accordingly.
1. Question: Are the only products that have the sentence “ If bidding an or equal to item off the Qualified Product List, provide the manufacturer and part number in the alternate Description field in BidBuy” in the line item description must be a sub from the qualified product list or if all subs for all items must come from the qualified product list.
Answer: All subs for all items must come from the qualified product list and the manufacturer and part number must be put in the alternate Description field in BidBuy.
2. Question: Does the receiving warehouse have a loading dock or will a liftgate truck be needed?
Answer: The receiving warehouse does have a loading dock.
3. Question: What is the projected delivery schedule and quantity for the items over the course of the contract? It would be greatly appreciated if this could be answered per line item to accurately determine freight per shipment per item.
Answer: The quantities listed on the bid are estimated. Material is ordered on an as needed basis. When material has been ordered, listed below are the average order size for each item.
Item 1: 1800
Item 2: 2000
Item 3: new item
Item 4: 1000
Item 5: 1200
Item 6: 1600
Item 7: 1500
4. Question: Are subs outside of the qualified product list allowed? Section 1.2.1 of the contract says subs that can be proven equal or better (with final acceptance from THA) can be quoted. Specifications for non- qualified product list item will be provided within the bid.
Answer: All subs for all items must come from the qualified product list. Subs outside of the list are not allowed.
BIDDER MUST ACKNOWLEDGE RECEIPT OF THIS
ADDENDUM IN SECTION B.2 – ILLINOIS TOLLWAY,
ACKNOWLEDGEMENT OF AMENDMENTS.
ALL REVISIONS INSCRIBED HEREIN WILL
BE INCORPORATED INTO THE IFB
SPECIFICATION PER ADDENDUM # 1
ADDENDUM # 1 25-0128 Roadway Reflectors
Illinois Tollway
2700 Ogden Avenue │Downers Grove, IL 60515 │ Phone: 630.241.6800 │TTY: 630.241.6988 www.illinoistollway.com
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