IFB On-Call Modular Systems Furniture Installation and Disassembly and Moving Services, Yuba and Sacramento Counties

The California Department of Transportation (Caltrans) has issued an Invitation for Bid (IFB) #03A3796 for on-call Modular Systems Furniture (MSF) installation, disassembly, and moving services across Yuba and Sacramento Counties. The procurement seeks a contractor to provide comprehensive labor, materials, supplies, tools, equipment, and incidentals for MSF services at four specific Caltrans facilities: District 3 Headquarters in Marysville, Caltrans Warehouse in Sacramento, DGS Warehouse in Sacramento, and Gateway Oaks Office in Sacramento. Services specifically exclude the Telework Space Planning Project and will involve furniture assembly, disassembly, transportation, and moving of various goods and materials. The contract period is set from June 15, 2025, through June 14, 2028, with services to be performed Monday through Saturday between 7:00 a.m. and 5:00 p.m., excluding state holidays, with potential evening and Sunday work as requested. An optional pre-bid site inspection is scheduled for November 14, 2024, with final bid submissions due on November 26, 2024, at 2:00 p.m., and bid opening at 2:30 p.m. Caltrans will award the contract to the lowest responsive and responsible bidder, with evaluation based on hourly rates for regular and overtime work, including rates for MSF installers/disassemblers, movers, and pre-meeting walkthroughs.

Caltrans explicitly encourages participation from certified small businesses, micro-businesses, and disabled veteran business enterprises, implementing a small business preference and disabled veteran business enterprise incentive program. The solicitation includes provisions for state prevailing wage rates if the total bid amount exceeds $2,500. Bidders will be required to complete various certification forms, including the Darfur Contracting Act Certification, which was provided as an attachment in Addendum No. 1. While specific budget ranges were not detailed in the documents, the bid proposal requires comprehensive pricing structures for different service types and work classifications. The procurement aims to establish a flexible, multi-year contract for on-call furniture and moving services that can adapt to Caltrans' evolving space management needs across its facilities in Yuba and Sacramento Counties. Prospective bidders unable to access digital solicitation documents can request accessible versions by contacting ADAdocs@dot.ca.gov or calling (833) 713-2922.