IFB No. S25882527

The California Prison Industry Authority (CALPIA) has issued Invitation for Bid (IFB) No. S25882527 for the rental of a specialized air conditioning unit for its facility located in Lancaster, California, within Los Angeles County. The procurement specifically seeks one 25-ton package air conditioning unit with precise technical specifications: 460v-3ph-60Amps, trailer mounted, to be used in the CALPIA AVP Coding Training Room, Building #522. The contractor must provide the unit with 50 feet of supply and return ducting, 100 feet of power cables, one set of electrical tail, and replacement filters for the entire usage period. The proposed contract term is two years with an option to extend for an additional year, with an estimated start date of July 15, 2025. Bids are due on August 26, 2025, by 3:00 PM, and the award will be based on best value, considering factors such as cost, performance, and contractor experience. The contractor will be responsible for delivering and picking up the air conditioning unit from the specified location.

The solicitation does not include specific small business, disabled veteran business enterprise, or other preference program considerations. Potential bidders must comply with various state regulations, including the Prison Rape Elimination Act (PREA) and Executive Orders related to Russia sanctions and generative artificial intelligence. Contractors working at the facility must undergo mandatory background checks and gate clearance procedures, submitting detailed personal information at least five working days before facility entry. The security provisions include strict protocols regarding contractor conduct, dress codes, and prohibitions on bringing certain items into the correctional facility. While a specific budget range is not explicitly stated, the procurement is for a rental service with a defined two-year contract period. Contractors must also adhere to comprehensive security guidelines, including tuberculosis testing for those regularly working with incarcerated populations and maintaining strict boundaries in interactions within the correctional environment.