IFB No. 123278 Monthly Preventative HVAC Maintenance

The California Employment Development Department (EDD) has issued Invitation for Bid (IFB) No. 123278 for Monthly Preventative HVAC Maintenance and "As Needed" Repair Services for its facility located at 745 Franklin Street in San Francisco, California. The contract will cover a period from March 1, 2025, through February 28, 2026, with services focused on comprehensive HVAC maintenance and repair. A mandatory walkthrough is scheduled for 10:00 a.m. on Wednesday, December 3, 2025, and attendance is required for bid eligibility. Bids must be received and date-stamped by the Contracts Services Group no later than Wednesday, December 10, 2025, at 3:00 p.m. Pacific Time. The procurement will be awarded based on the lowest hourly rate quote for services, with separate rates required for monthly preventative maintenance and "as needed" repairs. Material costs may include up to a 10% contractor markup and must be supported by receipts. The contractor must provide a minimum of one hour per visit and include all travel costs within the hourly rate, with overtime charges not exceeding one and one-half times the standard hourly rate.

The solicitation does not include specific set-aside designations, and Disabled Veteran Business Enterprise Participation and Incentive requirements are waived for this IFB. Insurance requirements are substantial, mandating General Liability Insurance of $1,000,000 per occurrence, Workers' Compensation and Employers Liability Insurance of $1,000,000, and Automobile Liability Insurance of $1,000,000 per accident. Prospective bidders should contact Facility Representative Vicky Castrejon at (916) 698-2397 for additional information or to arrange reasonable accommodations for the mandatory walkthrough. The contract includes provisions for payment in accordance with Government Code section 927 et seq. (California Prompt Payment Clause), and the EDD reserves the right to terminate the agreement with 30 days' written notice. While specific budget ranges are not explicitly detailed, the comprehensive nature of the HVAC maintenance and repair services suggests a potentially significant contract value for the one-year term. Interested contractors should carefully review all documentation and prepare comprehensive bids that meet the technical and insurance requirements outlined in the solicitation.