IFB Multiple-Provider, On-Call, As-Needed, Daily Rate Service Contract for Motel Room Rentals in Truckee Area

The California Department of Transportation (Caltrans) is issuing an Invitation for Bid (IFB) for a multiple-provider, on-call, as-needed, daily rate service contract for motel room rentals in the Truckee area. The services are to house Caltrans employees brought into the area for snow removal, storms, emergencies, and other work-related activities. Bids must be submitted by October 17, 2024, with the contract commencing on January 31, 2025 and expiring on January 30, 2028. Caltrans will award the contract to up to two lowest, responsive, and responsible bidders meeting the specifications. The bid rates must include all costs such as employer payments, subsistence, travel, insurance, taxes, etc. Bidders must comply with requirements related to organic waste recycling, motor carrier permits, civil rights laws, and restrictions on contracting with scrutinized companies.

The contract has a total not-to-exceed amount, and payment will be based on the confirmed number of motel room rentals requested by Caltrans. A 5% small business preference and a DVBE incentive are available. The successful bidder(s) will be required to provide insurance, licenses, and other certifications prior to contract award. The contractor's place of business must be located within a 20-mile radius of the Truckee Maintenance Station. The contract is open to all qualified bidders, and the award will go to the two lowest, responsive, and responsible bidders meeting the specifications.