IFB - Invitation for Bid - Theatrical Lighting Elk Ridge Middle School

The Jordan School District (JSD) is issuing an Invitation for Bid (IFB 26DB32) for theatrical lighting and audio-visual upgrades at Elk Ridge Middle School located in South Jordan, Utah (Salt Lake County). This procurement involves a comprehensive renovation of the school's auditorium theatrical lighting system and audio-visual capabilities, including demolition of existing theatrical lighting fixtures and installation of new Electronic Theatre Controls (ETC) equipment consisting of LED theatrical lighting fixtures (ColorSource CYC, ColorSource Spot V/VXT, and ColorSource PAR V Zoom models), an Ion Xe 2K console with 2,048 outputs, Unison Echo architectural control components, Sensor3 SR3-48 power control enclosures, complete electrical infrastructure including conduit raceways and grounding systems, and minor audiovisual equipment replacement as an alternate bid item. Deliverables include installation of all specified equipment, provision of operation and maintenance manuals in PDF format, record drawings, warranty documentation, spare parts, comprehensive training for owner personnel with video recordings, and a one-year warranty on all installed equipment and materials (two-month warranty on lamps). The successful bidder must be a licensed Utah contractor with a minimum of five years' experience, comply with all federal, state, and local laws including the Utah State Energy Code and National Electrical Code, obtain all required permits and inspections at their own cost, and provide a construction allowance of $60,000 in the base bid. Key dates include a mandatory pre-bid walk-through on May 6, 2026, at 10:00 a.m. MDT, a question submission deadline of May 11, 2026, at 2:00 p.m. MDT, and bid submission deadline of May 14, 2026, at 2:00 p.m. MDT through Utah Public Procurement Place (U3P) Bonfire; the project is scheduled to commence June 8, 2026, with substantial completion required by August 7, 2026. The bid will be awarded to the lowest responsive and responsible bidder, and bidders exceeding $50,000 must provide a bid bond equal to five percent of the total bid price from a corporate surety licensed in Utah and listed in the U.S. Treasury Circular 270 with an AM Best Rating of A-VIII or better.

There are no disadvantaged enterprise set-asides specified in this procurement. All bidders must certify compliance with Utah Code 63G-27 regarding economic boycott restrictions and boycotts of the State of Israel, comply with drug and alcohol testing requirements under Utah State Code 63G-6a-1302, and verify compliance with E-Verify employment verification requirements. The successful contractor must submit performance and payment bonds equal to the total bid price prior to work commencement on projects exceeding $50,000 and must carry comprehensive insurance coverage including Workers' Compensation, Employee's Liability ($1,000,000), Comprehensive General Liability ($2,000,000), Comprehensive Automobile Liability ($1,000,000), and Umbrella/Excess Liability Coverage ($5,000,000) if work is performed on JSD premises. All work must be performed in coordination with existing ETC-certified technicians and must integrate with existing fire alarm and emergency lighting systems, motorized lighting lifts, network connections, and stage manager systems that must be retained and protected throughout construction. The specific budget or award value is not disclosed in the procurement documents, though the base bid must include a $60,000 construction allowance with unused funds returned via deductive change order; liquidated damages for missed deadlines are set at $1,000 per calendar day, and sales to Utah School Districts are exempt from sales tax under Utah Code 59-12-104.