IFB HPMS 48-Hour Vehicle Class and 48-Hour Vehicle Non-Class Counts

The California Department of Transportation (Caltrans) has issued an Invitation for Bid (IFB) for vehicle traffic counting services across seven Caltrans Districts, covering 35 California counties. The solicitation seeks a contractor to provide comprehensive vehicle classification and non-classification counting services, including all necessary labor, materials, equipment, permits, and insurance. The project involves conducting 48-hour vehicle class counts on 8,620 roadway segments and 48-hour vehicle non-class counts on 5,460 roadway segments, with specific requirements for data collection, processing, and reporting according to Federal Highway Administration standards. Bidders must demonstrate minimum qualifications by submitting experience letters documenting at least one previous contract involving 13 vehicle class counts for a U.S. state Department of Transportation, county, or city agency completed within the past five years. Key deadlines include written questions due by November 25, 2025, at 12:00 p.m., with bid submissions required by December 9, 2025, at 2:00 p.m. Pacific Time. The proposed contract award date is December 16, 2025, with a contract term running from June 1, 2026, through May 31, 2028.

The procurement includes specific pricing requirements for bid submissions, with unit prices categorized by site lane configuration (1-2 lanes, 3-4 lanes, 5-6 lanes, and 7-8 lanes) for both vehicle class and non-class counts. The contract includes multiple compliance requirements, such as organic waste recycling regulations, nondiscrimination provisions, and certifications regarding Sudan and Iran contracting restrictions, civil rights compliance, and Russia sanctions. Contractors must provide insurance naming Caltrans as an additional insured, and all costs, including labor, equipment (such as Automated Traffic Recorders), travel, permits, and insurance, must be incorporated into the unit price with no additional compensation. The award will be made to the lowest responsive and responsible bidder, with estimated quantities including 6,852 vehicle class count locations for 1-2 lane sites, 1,506 for 3-4 lane sites, 244 for 5-6 lane sites, and 18 for 7-8 lane sites. While specific budget ranges are not explicitly stated, the comprehensive nature of the project and the extensive geographic coverage suggest a significant contract value for the selected contractor.